Sr. HR Executive

Position: HR Executive Department: Human Resources Location: BEST Innovation University Reporting To: HR Manager / Head – Human Resources Experience: 2–5 Years

Job Summary

The HR Executive will be responsible for managing day-to-day HR operations, including recruitment, employee onboarding, attendance, payroll coordination, statutory compliance, employee documentation, performance management, and separation processes. The role requires strong coordination, communication, documentation, and HRMS/ERP skills.

Key Responsibilities1. Recruitment & Talent Acquisition

Manage end-to-end recruitment for academic and non-academic positions.

Prepare and post job descriptions on recruitment portals and professional platforms.

Source, screen, and shortlist suitable candidates.

Coordinate interviews with the respective departments and management.

Conduct reference and background verification as required.

Prepare offer letters and appointment-related documents.

Coordinate pre-joining and onboarding formalities.

2. Employee Onboarding & Documentation

Coordinate joining formalities and collect required employee documents.

Maintain employee personal files and HR records.

Create and update employee records in the HRMS/ERP system.

Coordinate issuance of employee ID cards, official email IDs, and other onboarding requirements.

Ensure all employee documentation is complete and properly maintained.

3. Attendance & Leave Management

Monitor employee attendance and biometric records.

Maintain attendance and leave trackers.

Verify attendance discrepancies and coordinate corrections.

Manage leave records and ensure compliance with the organization's leave policy.

Update attendance and leave information in the HRMS/ERP system.

4. Payroll & Salary Administration

Coordinate monthly payroll processing with the concerned departments.

Verify attendance, leave, deductions, and salary inputs.

Prepare and maintain salary-related reports and records.

Generate and distribute salary slips.

Coordinate salary revisions, increments, and related documentation.

Assist with Full & Final Settlement calculations and processing.

5. Statutory Compliance

Assist in maintaining statutory compliance related to PF, ESIC, Professional Tax, TDS, and other applicable regulations.

Coordinate PF/ESIC-related employee records and monthly processes.

Prepare and maintain statutory reports and documentation.

Ensure employee records are updated as per statutory requirements.

6. Employee Relations & HR Operations

Address routine employee queries related to HR policies, attendance, leave, salary, and benefits.

Support employee engagement activities and HR initiatives.

Communicate HR policies and procedures to employees.

Maintain confidentiality of employee information and HR records.

Assist in resolving employee-related issues in coordination with management.

7. Performance Management

Coordinate probation confirmation and performance review processes.

Maintain performance appraisal records.

Support Performance Improvement Plan (PIP) processes where required.

Follow up with departments regarding employee performance documentation.

8. Separation & Exit Formalities

Coordinate resignation and employee separation processes.

Prepare resignation acceptance, relieving, experience, and other separation-related documents.

Coordinate No Dues and asset handover formalities.

Assist with Full & Final Settlement processing.

Ensure exit documentation is completed and employee records are updated.

9. HR Reports & Records

Maintain the employee master database and HR records.

Prepare regular HR reports related to headcount, recruitment, attendance, payroll, attrition, and employee movements.

Maintain accurate and confidential personnel records.

Support HR audits and management reporting.

Required Skills

Strong knowledge of HR operations and HR processes.

Good understanding of recruitment and employee lifecycle management.

Knowledge of payroll, attendance, leave, PF, and ESIC processes.

Proficiency in MS Excel, MS Word, and HRMS/ERP systems.

Excellent written and verbal communication skills.

Strong coordination and interpersonal skills.

Good documentation and record-maintenance skills.

Ability to handle confidential employee information.

Strong problem-solving and organizational skills.

Educational Qualification

MBA/PGDM in Human Resources, MSW (HR), or equivalent qualification.

Graduates with relevant HR experience may also be considered.

Benefits:

Provident Fund

Work Location: In person