Administrative Assistant

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure the smooth and efficient operation of the company's

marine and shipping activities. The role involves coordinating documentation, maintaining records, supporting vessel operations, liaising

with clients and suppliers, and assisting with day-to-day office administration

1. Responsibilities

Provide general administrative and clerical support to management and operational teams.

Manage office correspondence, including emails, letters, and telephone communications.

Maintain and organize both electronic and physical filing systems.

Prepare reports, presentations, and meeting minutes as required.

Schedule appointments, meetings, and travel arrangements.

Additional details on position responsibilities and scope of work are available on the departmentRACI matrix.

1. Coordination & Communication

Liaise with government authorities when required.

Coordinate logistics and operational requirements between departments.

Follow up on document submissions, approvals, and operational requests.

1. Data Management

Update and maintain company databases and records.

Prepare periodic administrative and operational reports.

Monitor office supplies and coordinate procurement requests.

Maintain accurate records of company assets and inventory.

1. Compliance & Support

Ensure confidential handling of company and employee information.

Assist with audits and inspections by providing required records and documentation.

Perform other administrative duties assigned by management.

5.,Qualifications and required skills/abilities

A. Educational background

Diploma or Bachelor's Degree in Business Administration, or a related field.

Experience

Minimum 3 years of administrative experience

Language

Proficiency in English is a mandatory requirement.

B. Reporting Structure

* The Admin Assistant will be reporting to the Admin & HR Manager

Pay: AED6,000.00 - AED8,000.00 per month

Work Location: In person