Executive Assistant and Project Officer

Full time, continuing position located at our Camperdown/Darlington campus

Opportunity to provide executive assistant and project management support in a school that is a passionate leader in creating a digital, sustainable and healthier future

Base Salary $107,312 - $115,686 + 17% superannuation

About the opportunity

The School of Chemical and Biomolecular Engineering are welcoming applications for an Executive Assistant and Project Officer to provide a broad range of administrative, operational, and project support to the Head of School, School Manager and the school to meet the operational requirements.

This role will work in partnership with various internal and external stakeholders. Flexibility, a proactive approach to change, and a willingness to work through ambiguity are key as we continue to embed a renewed operating model.

Your key responsibilities will be to:

maintain the diary and reconcile expenses of the Head of School and School Manager

support the Head of School and School Manager in the day-to-day operation of the school including onboarding of new staff members

maintain a comprehensive understanding of the current challenges impacting the operation of the school and support raising and resolving them by liaising with the relevant PSU

support the Head of School and School Manager in delivering a range of strategic and operational projects, such as school planning, events, compliance, external engagement, marketing materials, reporting, or internal process improvements

handle sensitive information with discretion and maintain confidentiality at all times

support the school committees and work with the relevant professional staff and academic roles to support CBE staff and students.

support the Head of School and School Manager in delivering projects for the school

support the school with iChemE and Engineering Australia accreditation.

About you

a tertiary qualification with some relevant work experience; and/or equivalent combination of relevant experience and training

experience building strong working relationships with a range of stakeholders, including academic staff, professional staff, and external partners, and a commitment to providing high-quality support services

effective and tactful communication skills (both verbal and written) together with strong problem-solving skills and the ability to use initiative and exercise sound judgement, along with the ability to prioritise workload during busy periods

ability to work independently and as part of the team

excellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines and achieve required outcomes

superior computer skills, experience with Microsoft Office (in particular Excel and Powerpoint) together with experience operating with large, corporate-level database and information systems

familiarity with systems such as Workday, Campus Assist, Concur and PowerBi

experience delivering projects, preferably in a tertiary education environment.

The successful candidate will be required to work on-site four days per week, with one day per week available for remote work (work from home).

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

This position is designated as involving child-related work. To undertake or remain in this position, you are required to apply for and obtain a Working with Children Check clearance in accordance with the Child Protection (Working with Children) Act 2012.

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion , evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People , women , people living with a disability , people from culturally and linguistically diverse backgrounds , and those who identify as LGBTQIA+ . We welcome applications from candidates from all backgrounds.

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion .

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Nicole Feain and Liam Newson, Recruitment Operations by email to recruitment.sea@sydney.edu.au

© The University of Sydney

The University reserves the right not to proceed with any appointment.

Click to view the Position Description for this role.

Applications Close

Thursday 10 September 2026 11:59 PM