Project Management Coordinator

The Role

The Project Management Coordinator keeps the project management office running smoothly - supporting Project Managers with documentation, coordination, and administrative follow-through so nothing slips through the cracks between meetings, approvals, and deliverables. You're the connective tissue between departments, making sure information flows where it needs to go, on time.

Key Responsibilities

Project Support

Support Project Managers in day-to-day project administration and coordination

Maintain organized project files, correspondence logs, and documentation registers

Track action items from meetings and follow up to ensure timely closure

Assist in preparing project reports, presentations, and status updates for management and clients

Documentation & Reporting

Maintain document control processes - transmittals, submittals, RFIs, and correspondence tracking

Prepare meeting minutes and distribute action items to relevant stakeholders

Compile weekly/monthly project status reports from inputs across planning, QC, and site teams

Maintain an updated project tracker covering key milestones, risks, and pending approvals

Coordination

Act as a communication link between project management, site teams, procurement, and subcontractors

Coordinate scheduling of meetings, site visits, and inspections between internal teams and external stakeholders

Follow up with departments to ensure deliverables are submitted on schedule

Support onboarding coordination for new subcontractors and vendors on assigned projects

Administrative Support

Assist with procurement documentation, purchase requests, and vendor correspondence as needed

Support contract administration tasks - filing, tracking key dates, and maintaining contract registers

Maintain organized digital and physical records for audit and reference purposes

Provide general administrative support to the project management team as required

What You Bring

Bachelor's degree in Civil Engineering, Business Administration, or a related field

2–5 years of experience in a project coordination, documentation, or administrative support role within construction or EPC projects

Strong organizational skills - comfortable managing multiple moving parts without losing track

Proficient in MS Office (Excel, Word, PowerPoint); familiarity with document control systems (Aconex, or similar) is a plus

Clear written and verbal communication skills

A Plus

Prior experience specifically in construction, steel structure, or industrial project environments

Familiarity with Primavera P6 or MS Project (even at a basic reporting level)

Experience in Saudi Arabia

Work Location: In person