Payroll Specialist

Job Title: Payroll Specialist

Department: Human Resources Department

Job Type: Permanent

Hours: 37 hours per week (Full-time)

Blackrock Clinic is the leading and longest established private hospital and clinic in Ireland. Since it opened in the mid-1980s, the clinic has consistently built an unparalleled reputation in new high-tech surgical procedures, medical treatments, and ground-breaking diagnostics.

Blackrock Clinic is now part of Blackrock Health private hospital group along with the Hermitage Clinic, Galway Clinic, and Limerick Clinic, some of the most advanced hospitals in Irish private healthcare. As a JCI accredited hospital, Blackrock Clinic is a progressive and pioneering hospital in which care for the patient is central to everything we do.

KEY RESPONSIBILITIES

To provide payroll support to the organisation, liaising with the payroll provider on all changes for the monthly and weekly bank payroll,

To process all starters and leavers ensuring correct details are provided

To collate reports as required and work closely with finance to close off each month

To check and review all payroll changes and to submit in a timely manner

To be the primary liaison person with the payroll provider and to manage the key relationship with the vendor

To manage the timesheet process to ensure all departments submit hours per month

To process all deductions including Pension, Bike to Work, Savings Scheme etc

To ensure compliance with PRSI and PAYE deductions and to assist with process improvement and standardisation of systems

To manage statutory deductions including sick pay, maternity pay, and any other social welfare as required.

PURPOSE OF THE POSITION

To work closely with HR colleagues and to work as part of the Human Resources Team providing professional support to the hospital

To help maintain high standards of employee communication and help drive change through organisation when required

To ensure monthly and bank payrolls are processed in an accurate and timely manager

To be proficient in the TMS system and any other systems required for the role

Work closely with the payroll provider (Intelligo) to pay accurately and on time.

Provide payroll support to the organisation dealing with all pay related queries

COMMUNICATION SKILLS

Communicate appropriately with colleagues and other members of the hospital to ensure a quality service is provided to all while constantly striving for excellence in patient/customer care.

Recognise limitations and seek assistance where necessary.

Attend and contribute to appropriate meetings.

Accept constructive advice when appropriate.

Report all incidents immediately, which may adversely affect a patient, colleague or the Blackrock Clinic.

ESSENTIAL QUALIFICAIONS AND EXPERIENCE

IPASS or equivalent essential

At least 4 years' experience in a complex payroll processing position is required

Hospital or healthcare industry experience would be a distinct advantage

Experience of Sage Micropay professional system would be a distinct advantage

Experience in Word & Excel is essential

Highly accurate and fine attention to detail essential

Ability to prioritise workload and work to strict deadlines

Strong Communication skills & ability to take ownership of work and perform to a high standard

GENERAL EXPECTAIONS

Support the philosophy, objectives and goals of Blackrock Clinic.

Observe the appropriate lines of authority.

Maintain strict confidentiality regarding all patients and the activities of Blackrock Clinic.

Demonstrate flexibility by assisting in all areas of the hospital/clinic as required.

Participate in developing and providing quality care within Blackrock Clinic.

Assist in orientation of new personnel.

Continue to develop personal knowledge and skills and seeks outside educational opportunities.

Present a professional appearance and conform to the dress, hygiene and infection control policies of the Clinic.

Is always punctual on duty with a flexible attitude to changing work practices.

Why work at the Blackrock Clinic?

At the Blackrock Clinic, we are passionate about our people and believe in their development and growth. As a member of the team you can benefit from:

Competitive salary

Onsite parking

Pension

Discounted cafe

Sports and Social club

Employee Assistance Programme

Discounted onsite pharmacy

Please Note:

Job descriptions are a reflection of the present service requirements and may be subject to review and amendments to meet the changing needs of the service. Please note that we reserve the right to close this vacancy early if sufficient applications are received.

Blackrock Clinic is an Equal Opportunities employer, and we are committed to creating an environment that promotes equality and dignity at work.

Blackrock Clinic is committed to providing reasonable accommodation when needed. Please advise if you have particular requirements, so that we can look into arranging reasonable adjustments to the recruitment process. You can contact us at HR@blackrockhealth.com

It is essential that you have valid work permission for the Republic of Ireland to take up employment for this position, or in the case of critical skills, you must be eligible for a work permit.