Executive Personal Assistant to CEO

Job Overview

We are looking for an Executive Personal Assistant to provide direct support to the CEO across both business and personal matters.

This role requires someone who can manage a busy schedule, coordinate priorities, handle confidential matters, and make sure important requests are completed without constant follow-up. The successful candidate should be highly organized, professional, responsive, and comfortable working closely with senior management.

Key Responsibilities

Manage the CEO's calendar, appointments, meetings, and daily priorities

Organize business and personal schedules as required

Coordinate meetings with internal teams, clients, partners, and other contacts

Screen and manage important emails, calls, messages, and requests

Prepare reports, presentations, correspondence, and meeting materials

Record key discussion points and follow up on agreed actions

Coordinate with different departments on behalf of the CEO

Track important requests, deadlines, and pending matters

Arrange flights, hotels, transportation, itineraries, and other travel requirements

Assist with personal appointments, reservations, purchases, and other arrangements when required

Communicate with external parties and service providers on behalf of the CEO

Maintain confidential files, records, and sensitive information

Handle urgent or last-minute requests and adjust priorities when necessary

Provide general administrative and executive support based on the CEO's daily requirements

Requirements

Previous experience as an Executive Assistant, Personal Assistant, Executive Personal Assistant, or similar position

Experience supporting a CEO, Chairman, Managing Director, or other senior executive is preferred

Bachelor's degree or relevant professional experience

Strong spoken and written English

Good knowledge of Microsoft Outlook, Word, Excel, and PowerPoint

Strong organizational and time management skills

Able to prioritize tasks and manage several responsibilities at once

Confident communicating with senior management, clients, and external contacts

Comfortable handling both business and personal requests

Able to handle confidential and sensitive information with discretion

Able to work under pressure and respond to urgent requests

Professional, reliable, and detail-oriented

UAE work experience is preferred

Work Location: In person