Workplace Administrator

Frankfurt

Full time

Job_Req_54508

Job Description:

About Us:

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Investor’s Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

About the Role:

We are seeking an office-based Workplace Administrator / Receptionist to support the smooth day-to-day running of our Frankfurt office and join the Global Real Estate & Workplace Evolution team (GRE & WE). This role combines front-of-house responsibilities, office administration, SAP processing support, and assistance to the Bureau Chief. You will help maintain a professional, welcoming, efficient workplace and ensure the office remains well organised, fully stocked, and tidy at all times. The role requires daily on-site presence to support office operations, reception responsibilities, and the wider team effectively. You will report to the Director, EMEA Real Estate & Global Lease Administration

You Will:

Act as the first point of contact for visitors, contractors, and deliveries

Manage reception duties and present a professional, welcoming front-of-house presence

Answer and direct calls, emails, and general office enquiries

Ensure meeting rooms, common areas, and reception spaces are presentable and ready for use

Keep the office stocked, organised, and tidy, including kitchen, stationery, print, and general office supplies

Coordinate office repairs, maintenance issues, building access, and landlord/building management requests

Support office health, safety, and general workplace compliance requirements

Provide day-to-day administrative support to the Bureau Chief and Managing director

Manage calendars, room bookings, desk bookings in Kadence and visitor arrangements as required

Assist with travel bookings, itineraries, and related logistics where required

Prepare documents, presentations, correspondence, and meeting materials

Maintain filing systems, contact lists, and administrative records

Support internal events, team meetings, and office activities

Process invoices and purchase orders in SAP accurately and on time

Track purchase orders, invoice status, coding, approvals, and payment follow-up, working closely with Finance teams

Liaise with internal finance and procurement teams to resolve invoice or PO queries

Assist with vendor administration and supplier set-up where needed

Provide back-up assistance to GRE & WE Lease Admin team where needed to cover absence/busy periods

You Have:

3-5 years of experience in an office administrator, receptionist, team assistant, or similar role; processing invoices and purchase orders in SAP

Experience supporting senior stakeholders or executives, ideally including diary and meeting coordination

Experience working in a busy office-based environment

Strong organisational skills and attention to detail

Professional and approachable manner with excellent interpersonal skills

Confident managing multiple priorities and responding quickly to day-to-day office needs

Good written and verbal communication skills

Comfortable working independently and taking ownership of office operations

Proficient in Microsoft Office applications and Google Suite products

Reliable, proactive, and service-oriented approach

Ability to maintain confidentiality and exercise sound judgement

Preferred qualifications

Fluency in German and English languages

Experience in an international corporate or newsroom environment would be advantageous

Success in the role

The successful candidate will create a well-run, professional office environment, ensure SAP invoice and purchase order processes are handled efficiently, provide dependable support to the Bureau Chief, and keep the Frankfurt office organised, stocked, and running smoothly.

Our Benefits

Comprehensive Healthcare Plans

Paid Time Off

Retirement Plans

Comprehensive Insurance Plans

Lifestyle programs & Wellness Resources

Education Benefits

Family Care Benefits & Caregiving Support

Commuter Transit Program

Subscription Discounts

Employee Referral Program

#LI-Hybrid

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put "Reasonable Accommodation" in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

Please refer to the privacy notice at the bottom of this page for submitting any data access, deletion, or other data subject rights requests, where permitted under your local laws and regulations.

Business Area: Dow Jones - People - Workplace

Job Category: Administration, Facilities & Secretarial

Union Status:

Non-Union role

Base Pay Range: €40,000 - €45,000

We’re committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidate’s experience, skills, location, and other relevant factors.

For bonus-eligible roles, targets are determined based on multiple considerations, including market benchmarks and individual contributions.

For benefits-eligible roles, we offer a comprehensive and competitive benefits package covering health, retirement, wellbeing, and more, along with optional benefits to meet the diverse needs of our employees.

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest newsgathering operations globally.

It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Dow Jones Risk & Compliance and Dow Jones Newswires. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

Req ID: 54508