Executive Assistant- Infrastructure
About the role
Company Description
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job Description
The Executive Assistant will coordinate project executive duties and provide general administrative support to the function lead working on the major Rail project.
The role includes the following duties:
Building and maintaining strong relationships with key stakeholders
Manage professional and personal scheduling for the Directors including agendas, mails, emails, phone calls, client management and other logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Plan and orchestrate work to ensure that senior executives priorities are met
Preparation of presentations and reports
Organising meetings and workshops
Screening and prioritisation of emails of Project Director
Meeting and greeting visitors at all levels of seniority
Taking meeting minutes
Handling enquiries and requests
Preparing of letters
Screening telephone calls
Taking messages and following up
Assisting with travel arrangements
Implementing and maintaining procedures and administrative systems
Printing, copying and filing
Setting up of purchase orders
Liaising with staff from other departments
Other duties and responsibilities appropriate to the position
Qualifications
Skills and Qualifications:
A minimum 10 years’ proven experience as an Executive Assistant or in a comparable high-level support role, demonstrating exceptional organisational, communication, and strategic coordination skills.
Knowledge and awareness of the importance of being a representative for the major Rail proejct
Excellent verbal and written communication skills
Attention to detail
Skill in preparation and compilation of reports
Skill in preparation and compilation of presentations
Experience of working in a role where discretion and confidentiality are essential
Experience of working with diverse teams
Ability to work on own initiative, with multitasking capabilities
Ability to work to tight deadlines and prioritise tasks effectively
Strong interpersonal skills - ability to motivate others
Experience of undertaking and effectively managing a significant workload
Advanced Microsoft Office and SharePoint knowledge and experience
Additional Information
What we offer you:
Full time
Competitive remuneration and attractive range of benefits
8% Pension
23 days Annual leave (+ 2 company days)
Opportunity to work on impactful and innovative projects
Career development opportunities both in Ireland and globally
Opportunity to work with a diverse group of talented and collaborative colleagues
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Join our social media conversations for more information about Turner & Townsend and our exciting future projects:
It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
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