Assistant Facilities Manager

Job description:

Here at FLEXÉIR we are transforming the way Technical Facilities Management services are delivered to our clients within Ireland. We are part of the Flexim Group. Flexim Group is an international Facilities Management company with a Global Headquarters based in Switzerland. Operating worldwide, with 21 offices in 17 countries and over 886 operations.

We operate in 32 counties with 75 clients with an office in both Shannon and Dublin. FLEXÉIR is a successful provider of facility management services to both Irish and multinational companies. Our focus is on organisations that are keen to change and implement best practice. We currently provide our services to a broad range of sectors including Aviation, Education, Financial, Pharmaceutical, Retail, Manufacturing and Medical organisations.

Role Overview

We are currently recruiting an Assistant Facilities Manager. This role will be based from our Dublin Office. This role would be suitable for an experienced Facilities Co-Ordinator who is ready to step up and lead contracts. Client book will include small clients initially with the opportunity to grow

Salary: €42,000 - €45,000

Location: Dublin Office

Role Responsibilities

Provide strategic hands-on management of the technical components within client contracts, ensuring alignment with client expectations and industry best practices.

Alongside the management of their own contracts, the candidate will collaborate with peers to support the technical delivery across a wider range of client accounts.

Lead and support the ongoing development of technical services to maintain a leading position in the industry and respond to emerging trends and client needs.

Responsible for all day-to-day management, control, co-ordination, execution of all operations under their remit and reporting directly to the General Manager.

Take full responsibility for all quality, environmental and health & safety issues and ensure compliance with company policies and arrangements including the effective closing out of audit action plans.

Compliance with all contractual requirements.

Compliance with all statutory regulation.

Ensure client satisfaction and a high quality of services are provided.

Management of operational budgets and reporting.

Ensure all valid contractor invoices are approved for payment within agreed terms.

Manage vendor relationships and negotiate service contracts where possible.

Identifying and implementing innovations to improve service delivery.

Provision of technical advice and problem-solving function.

Provide management support as required.

Conduct regular site audits to ensure that the specified standard of work is maintained and all site logs and documentation are kept up to date.

Ensure the development and potential of all direct reports, to encourage resilience and succession planning within the organisation.

Ensuring the availability of and if required participation in the provision of a 24 hour per day 365 days per year emergency on call service as required.

Manage ordering and procurement compliance across all sites.

Ensure all real-time and asset information is updated and systems employed correctly across all sites (CAFM)

Candidates must possess:

5 years + relevant experience in an FM Co-Ordinator role

A Strong understanding of building services operations

Previous experience of managing people (Desirable)

Excellent time management and self-motivational skill set.

A pro-active attitude.

Excellent communication skills including verbal and the written word.

Competent report writer and ability to present information in a clear, accurate and concise manner in good English

Excellent computer literacy, in particular CAFM, PowerPoint, Word, Excel and experience of the latest IT applications

Job Type: Permanent, Full Time

Benefits:

Bike to work scheme

Company events

Company pension

Employee assistance program

On-site parking

Enhanced Sick Pay Scheme

Wellness program

Work Location: In person

Job Types: Full-time, Permanent

Work Location: In person

Pay: €42,000.00-€45,000.00 per year

Work Location: In person