Personal Assistant

Personal Assistant: Part-time, Barcelona (2-month project, may become longer term)

Pay: €16–20 per hour (autónomo, invoiced monthly) Hours: 32 hours per month - two fixed 4-hour slots per week Length: 2 months to start, with a view to continuing longer term if it works for both of us Location: Barcelona, in person (partly on foot around the city - not a desk-only role)

I've been based in Barcelona for a few years and run a UK marketing agency remotely. Work is going well; the practical side of my life is what needs someone on it.

I'm looking for a personal assistant to take the day-to-day admin and errands off my plate so I can focus on the business. This is a temporary project for the next two months. If it works, I'd like it to become a longer-term arrangement - including possible remote support later when I relocate to Italy.

What you'll actually do

Find, hire and manage a cleaner for my apartment (you'll be their point of contact, not me)

Errands: pharmacy and prescription runs, Amazon orders and returns, collecting packages, dropping things at my place

Bureaucracy: booking cita previa, dealing with the Ayuntamiento, banks, gestor - anything Spanish and painful

Booking doctors, dentist, physio and getting them into my calendar

Planning trips: I'll give you the format and a budget, you come back with two options, book the one I pick, and put together a one-page itinerary

Occasional filming on a phone/gimbal for personal or work projects

Light inbox triage: flagging what needs my attention and sending simple template replies (no client decisions - those stay with me and my team)

One weekly marketing email: a short client testimonial breakdown, built from a fixed template and video we've already shot, drafted with AI tools (ChatGPT/Claude) and sent every Thursday. About 2 hours a week. This is the one business task in the role - it's judged on going out every week, not on being a masterpiece

A 20-minute weekly check-in where you bring the list and I make the calls

We'll start slowly so you can learn how I work. I'll show you something once - after that, take notes, record it, and handle it confidently.

Mistakes happen. What matters is that you flag them, we look at why, and they don't repeat.

You'll do well here if you're

Proactive - you find the answer before I ask the question

Calm, organised and detail-driven

Clear in communication and respectful of time - yours and mine

Comfortable on the phone in Spanish and English

Happy moving around the city, not just sitting at a laptop

Comfortable using ChatGPT or Claude to draft and edit text, and able to make it sound human

Interested in seeing how someone runs a business and a life at the same time

Non-negotiables

Fluent English and Spanish

Reliability - the two weekly slots are fixed and I plan around them

Attention to detail; no repeated mistakes or sloppy work

Present when we're working - no phone scrolling during check-ins or calls

Initiative - waiting to be told what to do won't work here

Why this role exists

You'll work directly with me, not through layers of management. It's a small, simple setup: I need someone I can trust to run the practical side of my life properly, so I can put my head fully into the business. Do it well for two months and there's a longer-term arrangement on the table.

To apply

Record a quick Loom (1–2 minutes) introducing yourself - what you did in your last role, what you're genuinely good at, and why this fits your personality. No script, just talk.

And answer these:

Tell me about a time you took initiative before being asked. Situation, what you did, result. (Don't write "I'm proactive" - show me.)

If I asked you to organise a week-long trip for two - personal or work - with a budget and a couple of preferences, walk me through how you'd plan it, from first question to final booking.

Describe the first 10 seconds of your first day working with me, as if it were a short film scene. Under 3 sentences.

Hint: the proactive ones find a way to contact me outside this platform. Those go straight to the top of the list.

Thanks, Roberto

Job Type: Part-time

Pay: 16.00€ - 20.00€ per hour

Application Question(s):

Do you speak fluent English and Spanish?

This role is mostly practical: errands around the city, booking appointments, dealing with Spanish bureaucracy, planning trips, and one weekly marketing email drafted with AI tools. When you're learning a new process, how do you make sure it sticks? (Notes, recordings, checklists - tell me your actual method, not "I'm a fast learner.")

Tell me about a time you took initiative before being asked. What was the situation, what did you do, and what was the result? (Don't write "I'm proactive." Show me you are.)

Your chance to show creativity: describe the first 10 seconds of your first day working with me, as if it were a short film scene. Under 3 sentences - I want to see it, not read a CV.

What's one system, tool, or habit you've built to make your own life or work more organised? Be specific - an app, a workflow, a daily rule.

Work Location: In person