Programme Specialist

Updated: August 11, 2026

Location: Barcelona, Spain

Job ID: 17177

Not ready to apply?

Join our Talent Network

Description

Assists in the planning and execution of pharmaceutical meetings. Creates and updates registration web sites, creates and modifies program reports, and provides support to the Program Manager.

Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

(Duties may include, but not limited to all or some of the following)

Internal Team Support:

Order and manage supplies and materials needed for the meetings

Coordinate internal team meetings & events

Moderate Word Processing, Spreadsheet and PPT documents as requested by management

Tasks as needed and approved by manager

Meeting Support:

Knowledge of Cvent to provide:

Venue Sourcing

Attendee Tracker Uploads (Deletions/Additions/Changes/Declines)

Communications (Save the Dates, Invitations, Travel Confirmations, Reminders)

Manage Shared Mailbox (Registrations, Travel Itineraries, Registration Status)

Reporting (Daily Reporting Status per Client Specifications)

Assist Program Manager with meeting requirements and attendee follow ups (Email, Phone Calls)

Interacts with internal/external vendor support

Assist in obtaining W8/W9, when required

Create and prepare all on-site meeting materials for Program Manager, Clinical and Sponsor review/approval

Prepare virtual and onsite materials, track shipments

Travel and onsite team support as required

Save all project-related documents in job tracking and/or shared drive following meeting execution

College Degree

Entry Level, Meeting & Event Experience

Proficiency in Microsoft Office applications; heavy emphasis in Excel

Travel will be required including weekends (up to 50%)

Core Competencies:

Cvent knowledge desired (but not mandatory)

Previous meetings or pharmaceutical experience is preferred (but not mandatory); will consider hotel/audio visual/sales experience

Must have excellent communication skills; ability to establish and maintain excellent professional relationships with internal and external customers

Must be able to manage multiple meetings simultaneously while continuing to work within established deadlines Must be able to work in a team environment and travel (over weekends) as necessary

Ability to think strategically while in high-demand situations

At Cadent, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Cadent is a US Medical Communications company with employees located across the US. The home office is in New York City. Cadent specializes in high science, high touch peer to peer medical communications. The company excels in translating complex science into compelling messages that deliver value and action. Cadent builds relationships and collaboration between the biopharmaceutical industry and healthcare professionals.

Work Here Matters Everywhere | How are you inspired to change lives?