Planning & Scheduling Co-ordinator

Emeris consolidates resources and expertise from IIE Varsity College, IIE MSA, IIE-Vega School, and IIE School of Hospitality & Service Management, with a unified approach ensuring a consistent standard of excellence in teaching, learning, and student support.

Emeris, Newlands Campus has a vacancy for a Planning & Scheduling Co-ordinator.

Duties and Responsibilities:

Student Capacity Planning

Understands the timetable in terms of phase in and phase out rules related to phase out and teach out qualifications

Understands the process and advises on the need to teach out a qualification in consultation with the Head: Academic Operations, and ensures that all such requests are formally approved via the National office and governance committees at the Central Academic Team (CAT)

Lecturer Budget Support

Ensures that the campus Academic team are informed of the student group planning in order to complete the lecturer budget

Venue Management

Facilitates the ad hoc allocation of venues for various events throughout the year, including any corporate offers on campus

Liaises with the campus Facilities Co-ordinator to report any venue related problems or to arrange for special requests regarding venue facilities, and ensures that classroom checks are completed timeously

Communicates any changes to the teaching timetable to students and lecturers

Assessment Timetabling

Ensures effective planning of computer room venue software and IT equipment in venues for practical assessments

Assists with the planning and allocation of venues to be shared with the Assessment Centre

Timetabling & Attendance Register Management

Allocates lecturers into the teaching timetable, taking into account respective lecturer constraints as received from the Academic team

Manages timetable changes during the academic year (i.e. updates the academic system with rescheduled sessions received from the Academic team)

Ad hoc printing of daily registers for Lecturers where required

Captures attendance in the academic system on request

Monitors registers daily during the registration period to identify students who are still not appearing as registered students and ensures this information filters through to the Admission Centre for follow up for the completion of the registration process

Ensures that the attendance registers are filed correctly in an orderly system for ease of accessibility in the case of attendance related enquiries

Manages the operational delivery of programmes, this may include programme specific events e.g. Moot court, Info evenings etc

Releases and communicates the teaching timetable to students and lecturers and informs them of any updates to the timetable thereafter

Ensures that all timetabling information is captured accurately and timeously in the academic system

Schedules supplementary sessions as required from the Academic team

Programme Operations Support

Acts as the liaison between the Capacity Planning and Timetabling Centre and the Faculty Heads on any programme related issue in support of the academic programme

Maintains a strong communication channel with all relevant stakeholders that supports all operational requirements that may impact the designated programmes

Liaises with the campus Academic team regarding post assessment queries

Manages the corporate offer space, ensuring that enough material has been ordered for the students and lecturer and distributes it on the day

Campus Collaboration & Team Support

Assists with campus specific projects/events (e.g. Graduation, Open Day etc.)

Complies with The Protection of Personal Information Act (POPIA) legislation relevant to the Capacity Planning and Timetabling Centre

Collaborates with all departments on campus to facilitate optimal performance within the Capacity Planning and Timetabling Centre and to ensure a high-quality student experience

Competencies Required:

Interpersonal and communications skills

Problem solving skills

Computer proficiency

Time management skills

Best suited to a friendly, organised and systematic person who has an eye for detail and who works accurately and is able to handle pressure

Minimum Qualification Requirements:

Minimum of a National Diploma/ Advanced Certificate (NQF Level 6)

Advanced Diploma or Degree (NQF Level 7) is advantageous

Minimum Work Experience Requirements:

Minimum of 2 years administrative experience (Ideally with timetabling experience)

Salary:

Competitive salary commensurate with experience.

Benefits:

Lifelong learning opportunities through LinkedIn Learning subscriptions.

Staff and family discounts on educational programs within our brand portfolio.

Incentive bonus structure based on performance and achievement of goals.

Birthday vouchers to celebrate your special day.

Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews

Technical Support:

Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance : https://hire.simplify.hr/ContactUs