Personal Assistant to CEO

Quick Job Overview

The Personal Assistant will work closely with the CEO and support his daily activities, including managing his schedule, meetings, emails, calls, travel arrangements, documents, and important tasks. The role will also coordinate with different departments, clients, business partners, and external contacts, prepare reports and presentations, take meeting minutes, and follow up on tasks requested by the CEO. We are looking for someone who is organized, professional, good at communication, able to manage multiple tasks, and can handle private and confidential information properly.

Responsibilities / Day-to-Day Tasks

Manage the CEO’s daily calendar, meetings, appointments, and schedule

Arrange and confirm internal and external meetings

Manage and organize the CEO’s emails, calls, and important messages

Prepare meeting agendas, reports, presentations, and other documents

Take meeting minutes and keep track of important action points

Follow up with departments and employees on tasks requested by the CEO

Make sure important tasks and deadlines are followed and completed on time

Arrange business trips, flights, hotels, transportation, and travel schedules

Coordinate with clients, business partners, developers, and other external contacts

Handle confidential documents and information carefully

Prepare letters, emails, reports, and other communication when required

Organize and maintain important files, records, and documents

Help the CEO prepare for meetings by providing the required information and documents

Handle personal or business-related arrangements for the CEO when needed

Support the CEO with other daily administrative tasks

Required Skills and Qualifications

Previous experience as a Personal Assistant, Executive Assistant, or similar role

Experience directly supporting a CEO, Chairman, Director, or senior executive is highly preferred

Bachelor’s degree or relevant work experience

Good spoken and written English

Good knowledge of Microsoft Outlook, Word, Excel, and PowerPoint

Strong organization and time management skills

Able to manage several tasks at the same time

Good communication and people skills

Able to work under pressure and handle urgent requests

Must be professional, responsible, and trustworthy

Must be comfortable handling private and confidential information

Good attention to detail

Experience working in the UAE is preferred

Work Location: In person