Workplace & Personal Assistant (Part-Time)

IN ART WE TRUST

Moco Museum has grown from a single museum in Amsterdam into an international organisation with locations in Barcelona and London, welcoming more than 8 million visitors since opening ten years ago.

As an independent museum, we believe modern and contemporary art should inspire, challenge and be accessible to everyone.

Our exhibitions bring together world-renowned artists such as Basquiat, Warhol, Kusama and Banksy alongside contemporary voices shaping today's cultural conversation.

Behind every exhibition and visitor experience is a talented, collaborative team committed to excellence, creativity and continuous improvement.

As we continue to grow, we are investing in the people, expertise and leadership that will shape Moco's next chapter.

THIS IS YOU

Are you a highly organised, intuitive, and proactive person who enjoys being the person who makes things happen? Do you thrive in a dynamic, fast-paced environment where every day brings new challenges and priorities?

We are looking for a part-time Workplace & Personal Assistant to provide trusted support across both professional and personal matters. Someone who can seamlessly move between responsibilities of different scales: from managing schedules, arranging travel, and preparing for meetings, events, conferences, and engagements, to ensuring the workplace is organised, welcoming, and fully prepared.

You will take ownership of the details that make a difference: keeping the office presentable, managing supplies, groceries, deliveries, and practical requests, while also providing personal support through appointments, travel arrangements, and day-to-day organisation.

The ideal candidate is flexible, detail-oriented, and able to anticipate needs before they arise. You enjoy variety, are comfortable with changing priorities and last-minute requests, and approach every task with a positive, solution-focused mindset, understanding that no task is too big or too small.

This role requires confidentiality, discretion, flexibility and a willingness to support where needed.

KEY RESPONSIBILITIES

Manage calendars, schedules, appointments, and daily priorities

Arrange travel bookings, including flights, accommodation, and transportation

Prepare and coordinate logistics for meetings, events, conferences, press appearances, and other engagements

Support with planning and organisation of professional commitments and activities

Handle workplace arrangements, including grocery shopping, errands, ordering supplies, ensuring a well-maintained and organized environment and other day-to-day requests

Respond to last-minute requests with flexibility, calmness, and a solution-oriented approach

Anticipate needs and proactively identify ways to make daily life and operations run more smoothly

Coordinate with internal teams and external contacts when needed

Take ownership of tasks from the smallest practical detail to larger responsibilities

REQUIREMENTS

Proven experience as a Personal Assistant, Secretary, or similar role, preferably supporting senior executives or Founders

Highly organised, detail-oriented and capable of handling multiple priorities with discretion

Is highly organised, reliable, and detail-oriented

Has a natural ability to anticipate needs and think ahead

Is flexible and comfortable with changing priorities and unexpected requests

Has a hands-on, “no task is too small” mentality

Is comfortable working independently and taking initiative

Enjoys variety and thrives in a fast-paced, dynamic environment

Can balance structured responsibilities with more spontaneous and practical tasks

Has a positive attitude and enjoys being a dependable point of support

Comfortable with flexible working hours

Strong communication skills, able to interact confidently with diverse stakeholders

Fluent Dutch and English

High degree of integrity and trustworthiness, especially when handling private or sensitive matters

Interest in culture, storytelling, wellness or spirituality is a strong advantage

WHAT MOCO OFFERS

Beneath our brand’s surface, at Moco Museum we are a team that thrives on creativity, inclusivity and collaboration. Each of us brings unique ideas, experiences and perspectives that shape the way we work, adapt and grow.

Always building something new and forward-looking, giving you the chance to develop your career while being part of a Company that embraces change and celebrates fresh ideas. We approach challenges and successes together, with a mindset of continuous learning and innovation.

Beyond the work itself, we create space to connect and enjoy our time as colleagues, from Friday drinks to team-building activities, making Moco a workplace where our people feel involved and motivated. Here you will find more than just a job, you will find a place to belong.

In addition, we provide the following benefits:

Competitive salary

A fun and supportive team culture

Staff discounts on merchandise and entry

Room to grow and develop professionally

A workplace that values originality and input

About us

From the bustling Museumplein of Amsterdam to the charming Gothic Quarter of Barcelona, and now, steps away from Marble Arch in the heart of London - Moco Museum is the global hub of art lovers and the art curious. This is the proud home to modern classics by the likes of Jean-Michel Basquiat, Andy Warhol, Yayoi Kusama, KAWS, Marina Abramović, Keith Haring, Kehinde Wiley and Tracey Emin, as well as new immersive wonders by contemporary stars.

Across all areas of the museum, at Moco we work together to connect millions of viewers to carefully curated collections that inspire us all to defy expectations, follow our hearts and dream harder. Every day, our vision evolves and our reach grows. We trust in art as the vehicle to transport our collective consciousness into a more free, enlightened state. We are bold, pink, disruptive and playful – we are Moco.