Manager - Administration (NGO / NPO)

Job Title: Manager – General Administration

Location: New Delhi

Industry: NGO / Non-profit

Role and Responsibilities

Travel & Logistics

Coordinate all employee and guest travel (domestic/international), including bookings, vendor coordination, compliance, and payment processing.

Facility Management

Manage daily office operations, including housekeeping, maintenance, catering, staff welfare, and workplace safety.

Oversee office maintenance contracts and optimize office space utilization.

Coordinate office events, training logistics, and administrative process workflows.

Procurement & Inventory Control

Manage vendor sourcing, onboarding (as per organizational policy), and procurement of office supplies and services.

Monitor inventory levels, storage, quality, and maintain accurate stock and billing records.

Vendor & Bill Management

Manage vendor contracts, including negotiations and compliance with legal and organizational requirements.

Process vendor payments, resolve billing issues, and conduct periodic market reviews.

Petty Cash & Budget Oversight

Manage petty cash, reimbursements, and expense tracking.

Support the Finance team in preparing, monitoring, and maintaining administrative budgets and records.

Records & Communication Management

Maintain organized physical and digital filing systems.

Manage document flow, including indexing, courier, and postal services.

Draft administrative communications, reports, and facilitate internal information sharing.

Assets & IT Coordination

Maintain the organization's asset register.

Coordinate procurement, maintenance, and repairs of office assets.

Liaise with IT vendors for hardware, software, biometric systems, and employee ID cards.

HR & Executive Support

Provide administrative support for HR activities, including attendance, leave records, onboarding, interview coordination, and employee engagement events.

Provide logistical and administrative support to leadership as required.

Security & Access Control

Manage office security systems, including CCTV, access control, and key management.

Promote workplace safety and security awareness.

Compliance & Government Liaison

Coordinate with government authorities, including transport, police, and licensing departments, as required.

Ensure compliance with organizational policies, vendor agreements, and workplace safety regulations.

Business Continuity Planning (BCP)

Support the planning, implementation, and monitoring of Business Continuity Planning initiatives.

Academic Qualifications

Bachelor's degree in any discipline from a recognized university.

Professional Experience

10-12 years of experience in Administration, Office Management, Facilities Management, Vendor Management, or a similar role.

Must have 1-2 years of experience working with an NGO/NPO.

#Hiring #AdministrationManager #AdminManagement #VendorManagement #FacilityManagement #StakeholderManagement #NGOJobs #NPOJobs #BillManagement #ProcurementManagement #DelhiJobs #ApplyNow

Pay: ₹100,000.00 - ₹116,666.00 per month

Work Location: In person