Purchasing Executive

Job Purpose:

Responsible for executing day-to-day purchasing activities for production consumables, maintenance parts, and related materials, ensuring timely, cost-effective, and compliant procurement in line with company policies and regulatory requirements.

Key Responsibilities

Purchasing Operations

Process purchase requisitions and issue purchase orders in accordance with approved authority limits and company policies.

Coordinate quotations, price comparisons, and vendor selection for production consumables and maintenance parts, ensuring the best value while meeting quality and delivery requirements.

Monitor order status, follow up closely on outstanding purchase orders, and ensure timely delivery to support production schedules and minimize operational disruption.

Arrange shipment schedules and coordinate with relevant internal and external parties to ensure smooth procurement execution.

Supplier and Market Management

Source, evaluate, and maintain relationships with local and overseas suppliers.

Maintain up-to-date supplier records, price lists, and supporting procurement documentation.

Work with suppliers to resolve issues relating to delivery, shortages, pricing discrepancies, and service performance.

Compliance, Documentation, and Reporting

Prepare monthly customs-related reports and maintain proper documentation for customs, MIDA, and SST requirements.

Ensure procurement records are accurate, complete, and properly filed for audit and compliance purposes.

Update purchasing transactions and supplier information in the ERP system accurately and on time.

Prepare periodic purchasing reports, outstanding PO reports, and other analyses as required by Management.

Cross-Functional Coordination

Collaborate closely with Production and Warehouse teams to understand material requirements and support smooth operations.

Liaise with Finance/Accounts Payable to resolve discrepancies between purchase orders, goods received, and supplier invoices.

Coordinate with Logistics and Customs support functions on shipment and documentation matters.

Continuous Improvement

Support cost-saving and process improvement initiatives through supplier comparison, sourcing alternatives, and better purchasing practices.

Contribute to improvements in procurement controls, documentation standards, and reporting accuracy.

Key Performance Indicators

Timely issuance and follow-up of purchase orders.

On-time delivery performance for production-related materials.

Accuracy and timeliness of customs, MIDA, and SST documentation.

Accuracy of purchasing records and ERP updates.

Responsiveness in resolving supplier and internal coordination issues.

Qualifications and Experience

Advanced Diploma or Degree in Supply Chain Management, Logistics, Business Administration, or a related field.

At least 3 years of experience in purchasing, procurement, or supply chain operations.

Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.

Good communication, negotiation, and coordination skills.

Strong sense of urgency, attention to detail, and proactive problem-solving ability.

Preferred

Experience in a manufacturing environment.

Familiarity with ERP systems such as SAP.

Exposure to customs, MIDA, and SST documentation processes and compliance.

Competencies and Attributes

High integrity and compliance mindset.

Good organizational and time management skills.

Able to work independently while coordinating effectively with cross-functional teams.

Detail-oriented with good numerical and documentation accuracy.

Able to work under pressure and manage multiple priorities.

Pay: RM3,000.00 - RM6,000.00 per month

Benefits:

Opportunities for promotion

Professional development

Work Location: In person