Assistant HR Manager

Job Responsibilities

Assist the HR Manager in managing and overseeing the full spectrum of Human Resources functions to support the company's business and manpower requirements.

Manage and supervise daily HR operations, ensuring HR policies, procedures, and processes are implemented effectively.

Work closely with Management and Department Heads to identify manpower requirements and support effective manpower planning and workforce management.

Oversee and support end-to-end recruitment activities for production, technical, engineering, administrative, and management positions.

Monitor recruitment progress and ensure vacancies are filled within the required timeline.

Oversee monthly payroll, attendance, overtime, leave, allowances, and employee-related claims to ensure accuracy and compliance.

Ensure timely submission of statutory contributions and compliance with relevant Malaysian employment regulations.

Manage and advise on employee relations, disciplinary matters, grievances, counselling, and conflict resolution in accordance with company policies and applicable labour laws.

Review and update HR policies, procedures, employee handbooks, and HR documentation when required.

Ensure proper maintenance of employee records, HR databases, personnel files, and confidential HR information.

Support performance management, including probation confirmation, performance reviews, KPI monitoring, and employee development initiatives.

Coordinate employee onboarding, orientation, training, and development activities.

Oversee foreign worker-related matters, including documentation, permits, renewals, accommodation, welfare, and compliance where applicable.

Work closely with Production and Operations teams to address manpower, attendance, disciplinary, and employee-related issues.

Monitor employee attendance, absenteeism, turnover, manpower levels, and other HR-related KPIs.

Prepare and analyze HR reports including headcount, turnover, absenteeism, recruitment, overtime, payroll, and manpower reports for Management review.

Liaise with relevant government agencies and statutory bodies such as JTK, EPF, SOCSO, EIS, LHDN, and other authorities when required.

Ensure HR practices comply with the Employment Act 1955 and other applicable Malaysian labour laws and regulations.

Assist in developing and implementing employee engagement, retention, welfare, and HR improvement initiatives.

Identify opportunities to improve HR processes, systems, and overall employee experience.

Lead, coach, and develop HR team members to ensure effective execution of HR activities.

Assist the HR Manager in handling HR projects, audits, and other strategic initiatives.

Perform other HR-related duties as assigned by Management.

Job Requirements

Diploma or Degree in Human Resources, Business Administration, Management, or a related field.

Minimum 5–8 years of relevant HR experience, preferably within a manufacturing environment.

At least 2–3 years of experience in a supervisory or managerial HR role.

Strong knowledge and hands-on experience in HR operations, recruitment, payroll, employee relations, performance management, and HR administration.

Good knowledge of Malaysia Employment Act 1955 and relevant labour regulations.

Familiar with statutory requirements including EPF, SOCSO, EIS, PCB/MTD, and LHDN.

Experience handling blue-collar/production workforce and shift workers is highly preferred.

Experience managing foreign workers will be an added advantage.

Strong experience in handling employee disciplinary and industrial relations matters.

Excellent leadership, communication, interpersonal, and problem-solving skills.

Strong ability to work with employees at all levels, including production operators, supervisors, engineers, and management.

Good analytical and organizational skills with strong attention to detail.

Proficient in Microsoft Office, particularly Excel.

Experience with HRIS/payroll systems is an added advantage.

Able to work independently, manage multiple priorities, and meet deadlines.

High level of integrity and professionalism when handling confidential employee information.

Pay: RM8,000.00 - RM10,000.00 per month

Benefits:

Opportunities for promotion

Professional development

Work Location: In person