Office Manager / Executive Assistant

Overview

The role requires a highly organised and proactive individual to provide support as Executive Assistant to our Managing Director, manage the office and provide basic technical support to staff. This role is ideal for someone who enjoys multitasking, problem-solving, and ensuring the smooth and efficient functioning of the workplace, with a “can do” attitude.

Key Responsibilities

Office Administration Management

Serve as the primary point of contact for office operations and administrative support.

Coordinate office activities, supplies, and maintenance to ensure a clean, efficient, and well-functioning workspace.

Manage office inventory, vendor relationships, and service contracts (e.g., cleaning, IT, utilities, supplies).

Assist with scheduling meetings, booking conference rooms, and maintaining shared calendars.

Support onboarding processes for new employees, including workstation setup and orientation logistics.

Manage access cards for office access.

Organise company events, meetings, and team activities.

Basic Technical Support

Provide basic first-level technical assistance to employees (e.g., troubleshooting hardware, software, and printer issues).

Liaise with the IT department or external vendors regarding more complex technical problems.

Maintain office technology inventory and manage device setup, configuration, and updates.

Support staff with connectivity issues, such as Wi-Fi access or video conferencing tools.

Help ensure data security by encouraging adherence to company IT policies and best practices.

Administrative Support

Prepare and maintain records, reports, and correspondence as needed.

Assist with office expense reports, invoices, and procurement processes along with documentation and administrative tasks as needed.

Greet and assist visitors, answer phones, and manage general inquiries.

Qualifications

2+ years of experience in an administrative, office management, or IT support role.

Proficiency in Microsoft Office Suite and common workplace applications (e.g., Outlook, Teams).

Basic knowledge of computer systems, office hardware, and troubleshooting steps.

Strong communication, organisational, and multitasking skills.

Ability to always maintain confidentiality and professionalism.

Proactive, resourceful, and customer-service oriented.

Preferred Qualifications

Familiarity with ticketing systems or IT service management tools.

Background in coordinating facilities or vendor management.

Work Environment

Full-time, on-site.

About NTT DATA

NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating client success and positively impacting society through responsible innovation. We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services. our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future. As a Global Top Employer, we have experts in more than 50 countries. We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners. NTT DATA is a part of NTT Group, which invests over $3 billion each year in RD.

Whenever possible, we hire locally to NTT DATA offices or client sites. This ensures we can provide timely and effective support tailored to each client’s needs. While many positions offer remote or hybrid work options, these arrangements are subject to change based on client requirements. For employees near an NTT DATA office or client site, in-office attendance may be required for meetings or events, depending on business needs. At NTT DATA, we are committed to staying flexible and meeting the evolving needs of both our clients and employees. NTT DATA recruiters will never ask for payment or banking information and will only use @nttdata.com, @nttdatafed.com and @talent.nttdataservices.com email addresses. If you are requested to provide payment or disclose banking information, please submit a contact us form, https://us.nttdata.com/en/contact-us.

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