Service Point Advisor - Part Time

JOB OVERVIEW

The Service Point Advisor is responsible for answering customer inquiries both over the phone and across the counter, ensure that collection and deliveries of shipments are processed as per network standards and provide a competent, courteous, efficient and proactive point of contact for customers both internal and external. The Advisor is also responsible in helping to achieve revenue targets through effectively promoting and selling DHL’s products and value-added services.

MAIN RESPONSIBILITIES

Act as an ambassador for DHL at all times and attend to customer needs in a professional, friendly and courteous manner

Ensure that a high level of professional rapport is developed and maintained with all customers

Follow up on all customer enquiries and direct customer to the correct DHL department where further information is required

Maintain proactive work processes to ensure teamwork, shuttle procedures and overall base performance is achieved

Provide a high level of customer service and professionalism taking into account the consideration that all DHL customers have an express requirement and are looking for instant and immediate action

Follow customer service procedures as outlined in the manual to comply with the ISO procedures and safe working practices

Maintain a thorough knowledge of all departments, DHL network, products and services so that customers are provided accurate information on pricing, transit times, clearance delays, custom paperwork requirements, packing, accounting and sales queries with confidence at all times

Highlight any recurring problems that are manifested through traces and then direct the information accordingly so that corrective actions can be taken promptly

Process all shipments accepted at the counter accurately and enter relevant data so as to ensure perfect airwaybills thus offering DHL’s most suitable service to the customer

Promote and sell DHL’s value-added services such as Insurance, Import Express and TDD and participate actively in the Sales Lead programme to contribute to the country revenue

Highlight opportunities and suggest solutions to improve DHL’s procedures, technology and service so that DHL can provide continuously universally high level of service to all customers

Work effectively both individually and as part of a team to achieve both individual and department goals and objectives and strive consistently to promote a positive team spirit

Deal competently with customer complaints and take all possible actions to resolve the issue to their fullest satisfaction with minimal intervention of team leaders

Ensure all shipments are manifested by end of each shift and also ensure all documents and invoices pertaining to WPX shipments are imaged for quicker clearance at destination- CIA

Keep record of the supplies and also the float money and submit to accounts a cash summary of the total cash sales at the end of each day. The cash summary report needs to be reconciled for the cash collected for the shipments delivered (TCPC or IMPEX) or accepted at the counter

Provide follow up for the call centre Advisors during off hours by tracking and tracing shipments in adherence to DHL’s network trace standards

EDUCATION / EXPERIENCE / QUALIFICATION REQUIREMENTS

Excellent verbal communication skills and interpersonal style

Excellent personal presentation, grooming and hygiene

Excellent organisational skills, including ability to prioritise workload

Ability to effectively contribute as a team member as part of a busy team

Proven ability to work under pressure in a fast paced, time sensitive environment

Demonstrated ability to use initiative/judgement to solve job related issues

Good understanding of DHL Network

Strong problem solving capability

Desire to get the job done

Passion to provide excellent Customer Service

Right first time philosophy

Sound educational back ground with knowledge of the Service Industry, an added advantage

Working knowledge of Microsoft Word, Excel and Power Point.

Good oral and written communication skills in English

Self motivated individual capable of taking ownership and working independently

Tolerance for stress in a fast paced working environment.

Adheres to policies and procedures

Possesses good relationship building and interpersonal skills