Executive Assistant, Asset Management

Position Description

This position will be responsible for supporting a broad range of administrative matters in CITICS Asset Management. Duties will include expense and travel management for departmental senior management; all OA administrative matters; production of marketing and pitch documentation and internal presentations and reports; documentation approval, execution and processing; some departmental event management; and various filing, company secretarial and board management matters.

Candidates for this position will need to be organized, versatile, detail-orientated, and be a good team player. The successful candidate will be a confident, proactive, have a problem-solving mentality and be willing and able to use their initiative.

This position is located in Hong Kong.

Key Areas of Responsibilities

• Provide general administrative support to the department

• Make travel arrangements, bookings and approvals for department members

• Manage expense, document and other departmental approvals

• Assist with production of pitch and marketing materials (printing, binding etc)

• Prepare proposals, reports, presentations and other corresponding documents

• Other miscellaneous matters (sending/couriering materials, managing business support issues, co- ordinate AM team events, etc)

• Handle ad-hoc duties assigned by the department head/ manager

Requirements

• Degree holder, formal secretarial training an advantage

• 3-6 years of relevant working experience

• Independent, attentive to detail, and able to meet tight timelines

• Strong sense of responsibility and self-motivation

• A team player with good communication and interpersonal skills

• Good command of written and spoken English, Cantonese and Mandarin

• Proficiency in MS Word, Excel, PowerPoint and Chinese word processing

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