Back Office Management

Office Administration Specialist

Location: Milan, Italy

Division: Core Laboratory Diagnostics

About Abbott

At Abbott, we are committed to helping people live healthier lives through innovative healthcare technologies. Within our Core Laboratory Diagnostics division, we support laboratories and healthcare professionals with industry-leading diagnostic solutions that enable faster and more informed clinical decisions.

We are looking for an Office Administration Specialist to join our team in Rome and support the efficient operation of our workplace environment.

The Opportunity

As an Office Administration Specialist, you will play a key role in ensuring the smooth day-to-day functioning of our office. Working with a high degree of independence, you will support facility operations, workplace services, vendor coordination, and administrative activities that contribute to an efficient and productive work environment.

This role is ideal for an organized, proactive professional who enjoys coordinating multiple activities, solving operational challenges, and collaborating with a variety of stakeholders.

What You'll Do

Support the daily administration and operation of office facilities.

Coordinate maintenance activities and ensure office spaces remain safe, functional, and well maintained.

Assist with the planning, procurement, and replacement of office furniture and equipment.

Manage office supply purchasing and inventory monitoring.

Support the administration of leasing, insurance, and facility-related contracts.

Coordinate with external vendors and service providers.

Help optimize office space utilization and workplace services.

Partner with the Office Administration Manager on operational projects and continuous improvement initiatives.

Contribute to a positive workplace experience for employees and visitors.

Who You Are

You are an organized and service-oriented professional who enjoys working in a collaborative environment and takes pride in delivering high-quality support.

Preferred Qualifications

Previous experience in Office Administration, Facilities Coordination, Workplace Services, or a related field.

Strong organizational and multitasking skills.

Excellent attention to detail and problem-solving capabilities.

Ability to work independently with limited supervision.

Strong interpersonal and communication skills.

Proficiency in Microsoft Office applications.

Experience working with vendors, procurement activities, or facility management is a plus.

Fluency in Italian and good working knowledge of English.

What Abbott Offers

The opportunity to join a global healthcare leader.

A collaborative and inclusive work environment.

Professional development and career growth opportunities.

Exposure to a dynamic international organization.

The chance to contribute to meaningful work that helps improve people's lives.

Join Abbott and help create an exceptional workplace experience that supports innovation and healthcare excellence.