Customer Operations Specialist

The role of the Customer Operations Specialist is to ensure that the Customer Fulfillment Process, from order entry to collections, is executed in a timely manner with 100% quality, providing the highest level of customer care and service standards, timely and accurate coordination and delivery of software licenses, billing, and superior software support contract administration. This is a full time, permanent role based in our Boston, MA office.

Job Responsibilities:

Product Knowledge

Responsible for understanding our product and license policies and our pricing.

Provide assistance to Sales in providing the accurate product and pricing information in customer quotes

Working closely with Manager to create, maintain, implement and test changes to the internal processing system

Contract Management

Ensure corporate revenue recognition guidelines are maintained for all orders.

Review all contracts for completeness, review terms and ensure appropriate approvals for all special pricing/discounts.

Ensure all agreements are scanned into our internal system.

Ensure the complete implementation and maintenance of all customer contracts.

Track contract renewal dates and notify sales of need for renewal.

Order Entry / Distribution

Process all orders received (new/existing licenses, support, training/consulting, other) in an expeditious manner.

Ensure accuracy of information input into our internal system and adherence to order entry processes and procedures.

Monitor data coming out of order processing system and certain of its accuracy.

Inform the Manager of Customer Operations of any event that may affect customer delivery requirements.

Ensure the efficient distribution of products, while ensuring that credit limits and credit holds (established by Finance) are enforced and billing is up to date.

Communicate backlog on a timely basis.

Post all credits in our invoicing application.

Assist Sales department in price quotes and customer interaction as required.

Support

Assumes responsibility for issuing invoices to customers for support fees on an accurate and timely basis.

Responsible for monthly support printing and mailing.

Monitor SW support records; maintain renewal process for expiration of POs, contact customer for renewal certification, issue quotes to customers indicating annual discounted prices and monthly prices.

Invoicing

Invoice customers for all incoming orders.

Provide customer support for all invoice issues

Front line customer service.

Customer Support

On an on-going basis, communicate with assigned customers to ensure needs are being met.

Ensure all customer master records are accurate and up to date including billing and installed at address, contact names and phone numbers.

Represent the Company on issues related to customer support operations, serve as primary contact and customer liaison for assigned accounts and resolve all customer issues, problems, inquiries and requests in a timely, accurate and professional manner.

Experience & Qualifications:

Essential

Excellent attention to detail and quality.

Experience with customized financial systems.

Outstanding communication and interpersonal skills with a demonstration of exceptional customer service skills.

Strong analytical, problem-solving, decision-making, and project management skills preferred.

Quantitative, invoicing, reporting, and billing skills.

Strong written and verbal communication skills.

Intermediate skill level with Excel or better.

Bachelor's degree

Desirable

3+ years related experience preferred.

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.

InterSystems is providing a current good faith estimate of the anticipated base salary range for this position depending on a variety of factors including experience, education, skills, and performance.

Other compensation may include a discretionary annual variable target incentive.

The company also provides generous employee benefits including:

Medical, vision, and dental insurance

Short-term and long-term disability, and life insurance

401(k) Profit Sharing Contribution

Paid Time Off and Holidays

Parental Leave

Tuition reimbursement

The estimated base compensation range for this role is:

$70,000 - $90,000 USD

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

AI Disclaimer

InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.

Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.