Document Controller - Project Information Management

Project Administration and Document Control

Europe Region

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BER0000CB Requisition #

Document Controller - Project Information Management

Shape a future with purpose at Arup in Germany or Poland.

Arup’s purpose, shared values and collaborative approach has set us apart for over 80 years, guiding how we shape a better world.

The Opportunity

Our Document Control Team is an integral part of Arup’s commitment to innovation. We develop efficient and often automated solutions that minimise errors while ensuring the highest quality across all projects. You will assist in preparing technical documents and reports for submission, as well as in organizing and reviewing project-related documents.

As a Document Controller at Arup, you will:

a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } Manage document exchange with clients, service providers, and project teams, including preparation, submission, distribution, tracking, and follow-up of project documentation

Maintain project document control systems, ensuring client-specific platforms, filing structures, naming conventions, and document registers are implemented and kept up to date

Coordinate document deadlines and workflows across internal and external interfaces, supporting timely reviews, approvals, submissions, and clear written communication between stakeholders

Support QA/QC processes by checking that drawings, reports, calculations, and other technical documents are issued in line with agreed formatting, editorial, and quality standards

Provide reporting and coordination support to project stakeholders, including preparing status updates, managing distribution lists, assigning document-related tasks, and collaborating with internal and external document managers

Does this role inspire you?

We are looking for someone who has an eye for detail. We also value:

a { text-decoration: none; color: #464feb; } tr th, tr td { border: 1px solid #e6e6e6; } tr th { background-color: #f5f5f5; } Completed traineeship in a technical, administrative, business, or other related field / equivalent practical experience

Professional experience in project environments, ideally with exposure to document control, project documentation, or technical administration

Structured and detail-oriented working style, with strong skills in MS Excel (including formulas), Word, and similar digital tools

Experience with Common Data Environment (CDE) platforms such as Asite, Autodesk Construction Cloud (ACC), Procore, or Aconex is an advantage

Good communication skills and strong written and spoken English; good German is required for Germany-based applicants and advantageous for those based in Poland, given regular collaboration with German-speaking teams and clients

Why Arup?

At Arup, we believe in rewarding our members for their contributions to our shared success. As a trust-owned company, we have the freedom to pursue meaningful work that aligns with our purpose and values. We also offer a unique profit share program, allowing our members to share in the results of our collective efforts.

Benefits that work for you:

Professional Growth & Development: Benefit from continuous learning opportunities, training programs, and mentorship to enhance your skills and advance your career at Arup.

Global Opportunities: Collaborate with colleagues worldwide and explore potential short-term or long-term assignments at other Arup offices and project locations.

Financial Well-being & Ownership: Receive a competitive salary and benefits package and share in Arup's success through our global profit-sharing programme.

Work-life balance: We offer hybrid working and flexible work arrangements to support a healthy work-life balance

Wellbeing & culture: Access to wellbeing programs, sports subsidies, social activities and initiatives promoting a healthy lifestyle. We promote a diverse and inclusive culture where everyone feels welcome, respected and valued.

At Arup, you belong to an extraordinary collective where individuality is encouraged. Our strength comes from how we respect, share, and connect our diverse experiences, perspectives, and ideas. You'll have the opportunity to do socially useful work that has meaning – to Arup, to your career, and to the clients and communities we serve.

We welcome applications from talented individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, disability, ethnicity, religion, sexual orientation, or any other protected characteristic. We are committed to making our recruitment process and workplaces accessible. If you need any assistance or adjustments, please visit our Candidate Support page for contact information and assistance. We're happy to help.

Do you want to join us in shaping a better world?

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