GeM Tender Executive (Fresher / Experienced)

GeM Tender Executive (Fresher / Experienced)

Department

Government Business / Tendering

Reporting To

GeM Business Manager / Sales Head

Job Location

Bhopal, Madhya Pradesh

Employment Type

Full-Time

Job Summary

We are looking for a motivated and detail-oriented GeM Tender Executive to join our Government Business team. The candidate will be responsible for identifying government tenders, preparing bid documents, submitting tenders through the Government e-Marketplace (GeM) Portal, coordinating with OEMs and internal departments, and ensuring timely execution of government orders.

Freshers with excellent computer knowledge and a willingness to learn are encouraged to apply. Experienced candidates with knowledge of GeM, CPP Portal, and government procurement procedures will be given preference.

Key Roles & ResponsibilitiesTender Search & Analysis

Search and identify relevant GeM tenders on a daily basis.

Analyze tender eligibility criteria, technical specifications, and commercial terms.

Prepare a list of suitable tenders for management approval.

Maintain a daily tender opportunity tracker.

Monitor upcoming and active government tenders.

Bid Preparation & Submission

Prepare technical and commercial bid documents.

Upload bids on the GeM Portal within stipulated timelines.

Verify all documents before final submission.

Coordinate with internal departments to collect required information.

Ensure error-free and timely bid submissions.

Track bid status until completion.

Documentation & Compliance

Maintain updated company documents for tender participation.

Collect OEM Authorization Letters (MAF), compliance certificates, product datasheets, and declarations.

Ensure compliance with GeM guidelines and government procurement rules.

Maintain records of EMD, Performance Bank Guarantees, and contractual documents.

Organize tender-related documentation for audits and future reference.

Order Processing & Coordination

Coordinate with Sales, Purchase, Production, Stores, Accounts, and Logistics after receiving Purchase Orders.

Monitor order acceptance, production planning, dispatch, installation, and invoicing.

Follow up for timely payment collections.

Maintain complete order documentation and status updates.

Customer & Vendor Coordination

Communicate with government buyers regarding tender queries and order execution.

Coordinate with OEMs, distributors, and suppliers for quotations and technical documents.

Resolve customer and vendor issues promptly.

MIS & Reporting

Prepare Daily, Weekly, and Monthly GeM reports.

Maintain records of:

Tenders Identified

Bids Submitted

Orders Received

Revenue Generated

Pending Tenders

Submit performance reports to management.

Compliance & Process Improvement

Maintain confidentiality of tender information.

Follow company SOPs and GeM guidelines.

Stay updated with changes in GeM policies and procurement regulations.

Suggest improvements to increase bid success rates.

Educational Qualification

Graduate in Commerce, Business Administration, Engineering, Computer Applications, or any relevant discipline.

MBA (Preferred but not mandatory).

ExperienceFresher

Fresh graduates are welcome.

Basic knowledge of computers, MS Office, and internet applications.

Strong willingness to learn GeM Portal operations and government tendering.

Experienced

1–5 Years of experience in GeM Tender Management or Government Tendering.

Experience in IT Hardware, Electronics, Networking, or Government Procurement will be preferred.

Technical Skills

Basic to Advanced knowledge of the GeM Portal.

Government Tender Documentation.

Bid Preparation & Submission.

OEM Coordination.

MS Excel, Word & PowerPoint.

Internet Research.

Email Communication.

ERP/Tally knowledge (Preferred).

CPP Portal knowledge (Preferred).

Soft Skills

Strong analytical skills.

Excellent communication and interpersonal skills.

Attention to detail.

Ability to work under deadlines.

Good documentation skills.

Team-oriented mindset.

Positive attitude and eagerness to learn.

Strong follow-up and coordination abilities.

Key Performance Indicators (KPIs)

Number of tenders identified.

Number of bids submitted.

Bid submission accuracy.

Bid success ratio.

Revenue generated through GeM.

Gross margin achieved.

Timely submission of bids.

Documentation accuracy.

Timely order execution.

Customer satisfaction.

Compliance with company SOPs.

Accuracy of MIS reports.

Preferred Knowledge

Government e-Marketplace (GeM)

CPP Portal (Central Public Procurement Portal)

Government Procurement Procedures

OEM Authorization Process

Rate Contracts

EMD & Performance Bank Guarantee

Contract Management

GST Documentation

Government Procurement Policies

IT Hardware & Electronics Products

Salary

Fresher: ₹15,000 – ₹20,000 per month

Experienced: ₹20,000 – ₹40,000 per month (Based on experience and performance)

Why Join Us?

Opportunity to work with one of the fastest-growing IT Hardware Manufacturing Companies.

Hands-on exposure to Government Procurement and GeM Projects.

Career growth in Government Sales & Tender Management.

Professional training and learning opportunities.

Supportive and growth-oriented work environment.

How to Apply

Interested candidates are requested to share their updated resume.

Contact HR: 7509092006

Pay: ₹12,000.00 - ₹40,000.00 per month

Benefits:

Cell phone reimbursement

Commuter assistance

Flexible schedule

Food provided

Health insurance

Internet reimbursement

Leave encashment

Life insurance

Paid sick time

Paid time off

Provident Fund

Work from home

Work Location: In person