Admin Coordinator

Role: Admin Coordinator

Location: Pune, India

Job description:

Anchanto is looking for a proactive and detail-oriented Admin Coordinator to support our growing global operations. This role will be responsible for ensuring smooth day-to-day administrative, facilities, and operational coordination across teams, enabling business efficiency and a seamless workplace experience.

Responsibilities:

Oversee the overall office environment to ensure cleanliness, readiness, safety, and a positive workplace experience for employees and visitors.

Liaise with building management for repairs, maintenance, visitor access, security coordination, and day-to-day facilities management.

Manage procurement, inventory, and stock levels of office supplies to ensure uninterrupted business operations.

Coordinate with vendors for services such as ID card issuance, branding and marketing materials, office celebrations, and travel arrangements.

Plan and execute company events and internal engagement activities in collaboration with People & Culture and business teams.

Support logistical coordination for in-office meetings and events, including catering, venue setup, seating arrangements, and technology requirements.

Assist in processing employee claims and reimbursements by collating, verifying, and submitting required documentation to the Finance team.

Maintain accurate employee data and records within HR technology systems, ensuring data integrity, confidentiality, and timely updates.

Support attendance management by monitoring records, highlighting discrepancies, and coordinating with employees and managers for resolution.

Ensure proper documentation, record-keeping, and compliance with administrative and organizational policies.

Skills:

Strong organizational skills and attention to detail

Excellent communication skills, both written and verbal

Proficiency in Microsoft Office and other relevant software

Ability to handle confidential information with discretion

Strong time management and problem-solving skills

Qualifications:

Bachelor's degree in business, communications, or a related field

At least 5 years of experience as an administrative assistant, or related role

Proven ability to handle a fast-paced and dynamic work environment

Familiarity with the technology industry is a plus