PMO Administrator

Mirvac is a brand that creates and curates better experiences. We are more than developers or builders - we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.

As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.

Join us as we work towards building the imagine nation

Our opportunity

As a PMO Administrator, you will play a pivotal role in supporting the delivery of Mirvac's Capital Works program. Working closely with Program Managers and internal stakeholders, you will help coordinate project activities, facilitate effective communication and collaboration, and ensure projects progress smoothly from initiation through to completion. The role is responsible for supporting key project processes, including brief approvals, contract administration, financial tracking, reporting, and maintaining accurate project documentation, helping to drive efficient and successful project outcomes.

Your responsibilities will include:

Align with the major Capital Works Framework supporting the Capital Works Program Manager’s, External PM’s and internal Mirvac teams.

Facilitate the project brief and business case sign off process and ensure all documentation has been provided to raise budget in MRI. Process variation requests and ensure sign off by relevant DLA.

Administer project financials and maintain documentation.

Provide support to Capital Works Program Manager’s and external PM’s on procurement, invoicing, and payment queries, liaising with Mirvac internal support team (Property Accountants, AP, Finance, Vendor Maintenance, Procurement).

Ensure Program Management Office (PMO) project files are document controlled and all approved/signed documents are in the correct folder locations.

Maintain all excel tracker workbooks for project financials, invoice processing and budget release.

Facilitate the contract admin process

Coordination of contract sign-off;

Ensuring contractual paperwork is doc controlled in Capex folders;

Lodgment and retrieval of Bank Guarantees

Maintain the shared capex project mailbox ensuring all requests have been actioned and organized into correct folders.

Administer the project closeout process and capture contractor performance feedback in SharePoint Register.

Build collaborative relationships with internal and external stakeholders to ensure proactive management and resolution of issues.

Drive engagement with various internal stakeholders to gather function business requirements.

Adhering to Mirvac policies and procedures and internal reporting deadlines and providing accurate and high-quality outputs, and quick responses to requests for information.

Your point of difference

You have 2-4 years’ experience in a similar Administrative role, ideally with previous exposure to a new system implementation and/or can demonstrate the ability to adapt in a change dominant environment.

You will also have:

MRI-SP and Yardi experience preferred

Exceptional internal and external relationship and stakeholder management skills with a strong commercial outlook.

A proactive and self-motivated approach with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they rise.

A team player attitude with the ability to work independently or as part of a team, multitask and adapt to change, and a willingness to be flexible.

Exceptional administration, time management and organisation skills with strong attention to detail.

A collaborative, professional and empathetic approach to dealing with all stakeholders and tenants.

Exceptional communication and interpersonal skills.

Ability to maintain confidentiality and discretion in relation to asset information.

A willingness to learn and provide an innovative approach.

If you're an organised and proactive administrator who enjoys working in a collaborative environment and takes pride in delivering high-quality outcomes, we'd love to hear from you.