Sales Accounting Clerk

POSITION SUMMARY: The Sales Accounting Clerk will provide administrative and operational support to the Deputy Chief Accountant for all sales-related tasks, ensuring processing of accurate sales orders and invoices, coordinating with customers, company agents, and internal department, and maintaining organized sales records. S/He assists in encoding collection receipts and credit memos and ensuring correct information indicated in the BIR Certificate of Withholding Taxes. The role also assists in the preparation of monthly sales analysis and reports by compiling sales data and helping explain variances on a year-to-year and month-to-month basis.

ESSENTIAL JOB FUNCTIONS:

I. Bookkeeping Tasks

Encode and process sales order on a daily basis in the accounting system, ensuring completeness and accuracy of unit price, quantity, item description, remarks and other customer information.

Verify delivery orders as encoded by the plant operations as basis for the encoding of sales invoices.

Ensure that the sales invoices for the month will represent all delivery orders included for that month.

Encode collections, credit memos, and record them in the accounting system based on verified collection receipts and bank pay-in slips.

Verify BIR Certificates of Withholding Taxes submitted by the customers ensuring correctness of information.

Coordinate with customers, company agents, and to internal departments that will help achieve accurate sales and collection reporting.

Maintain regular document filings for sales orders, delivery receipts, and sales invoices.

II. Financial Reporting

Assist in the preparation of monthly sales analysis reports, including:

Comparing current and prior period sales, whether expressed in units or in pesos.

Identifying reason/s for increases and decreases in sales performance per product line or per customer.

Highlighting notable variances for management review.

Assist in the preparation of reasonable sales projections on a monthly, quarterly, or on an annual basis.

III. Compliance and Audit Support

Ensure compliance with relevant accounting standards, regulations, and internal policies.

Assist in the preparation of documentation for audits and examinations by external auditors.

IV. Process Improvement

Identify opportunities to streamline accounting processes especially related to sales and collection to improve efficiency.

Recommend and implement changes to enhance accuracy, reliability, and timeliness of financial reporting.

V. Ad Hoc Tasks : All work-related tasks as deemed necessary by the Management.

JOB QUALIFICATIONS:

Graduate of any four (4) year business administration course or any related field

Preferably with at least two (2) years of experience in the same field

Basic computer proficiency

Attention to detail

Effective communication skills

Thorough understanding of accounting principles

Must be amenable to work at BGC, Taguig

Ability to commute/relocate:

Taguig: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

Are you amenable to work at BGC, Taguig City?

Education:

Bachelor's (Preferred)

Experience:

Sales Accounting Clerk: 2 years (Preferred)

Work Location: In person