HR Coordinator

Job Summary:

We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. You will facilitate daily HR functions like keeping track of employee records and supporting the interview process. Your role also involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics.

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools.

Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

Duties/Responsibilities:

Employee Records Management:

Maintain and update employee records and files, both in physical and electronic formats

Ensure the accuracy and confidentiality of employee data

Prepare and process employee documentation, such as contracts, offers, and termination paperwork

Assist in drafting offer letters and employment verification letters

Recruitment Support:

Assist in job posting and candidate sourcing

Conduct phone screenings, schedule interviews and coordinate the interview process, as needed

Assist with onboarding paperwork and new hire orientations

Update and maintain applicant tracking and databases

Benefits Administration Support:

Assist in benefits enrollment and changes

Help employees with basic benefits-related inquiries, escalating complicated situations to HR Management

Maintain benefits records and assist with claims processing

Support the open enrollment processes

HR Compliance:

Assist in ensuring compliance with employment laws and regulations

Help administer HR policies and procedures

Assist in maintaining records for compliance audits

Stay informed about changes in labour laws

Payroll Support:

Collaborate with the Payroll to ensure accurate and timely processing of payroll

Assist with timekeeping, attendance tracking, and generating reports

Address employee basic payroll inquiries, escalating complicated situations to HR Management

Employee Relations:

Handle basic employee inquiries and concerns

Escalate more complex issues to HR management

Maintain a positive employee experience

Training and Development:

Assist in organizing training sessions and workshops

Coordinate employee development programs

Track employee training and development progress

General Administrative Tasks:

Provide general administrative support to the HR department

Assist in organizing HR events and meetings

Providing administrative support to other departments, such as reports

Assist in ad-hoc HR projects, like collection of employee feedback

General Head Office clerical support such as making photocopies; receiving, sorting, and distributing mails, scans and emails documents; document filing; ordering and maintaining office supplies inventory; ordering and maintaining uniform inventory for all store locations; coordinate the bookings for company events, meeting spaces, and travel arrangements

Performs other related duties as assigned

Required Skills/Abilities:

Excellent verbal and written communication skills

Outstanding interpersonal and customer service skills

Strong organizational skills and attention to detail

Working understanding of Human Resource principles, practices and procedures

Excellent time management skills with a proven ability to meet deadlines

Ability to function well in a high-paced and at times stressful environment

Proficient with Microsoft Office Suite or related software

Education and Experience:

Bachelor's degree in Human Resources or related field and/or equivalent experience

At least two (2) years related experience required

CPHR designation preferred

Experience with HR databases and HRIS systems (eg: ADP)

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Must be able to lift up to 15 pounds at times

Occasional travel to different store locations

About Us

Stong’s Market is a locally owned, community focused grocery store. We offer a wide variety of local and boutique products at both our Vancouver and North Vancouver, Surrey and Squamish locations. Our Stong’s Market Express Department are experts at home delivery straight to your front door. The Stong’s name has a rich history with over 85 years of grocery experience and we are committed to a unique and family friendly grocery shopping experience

Our Commitment

Stong’s Market is committed to working with and providing reasonable accommodations to individuals during the recruitment process. If you need a reasonable accommodation for any part of the employment process, please notify the hiring manager when contacted for an interview.

How to Apply

Interested candidates are invited to apply online at stongs.com/careers/