Accounts Assistant

Purpose of this role

Reporting to the Finance Manager, the Accounts Assistant is responsible for managing the companys AP/AR transactions and acting as a go-to contact within the Finance team. This hands on role ensures that all invoices are processed efficiently and accurately; while maintaining strong relationships with customers and vendors. Additionally, the Accounts Assistant supports the Finance Manager and Head of Finance in completing the month end close processes within agreed timelines.

Key Responsibilities

(This job description outlines the primary duties and requirements of the position. It is not intended to be an exhaustive list of all duties and responsibilities. IMI reserves the right to amend and change the job description as necessary):

Process and issue sales invoices, ensuring all relevant invoicing details are correct.

Issue monthly customer statements and act as the day-to-day credit control contact.

Review, approve and issue purchase orders

Create and verify new vendor setups

Match vendor invoices to POs and process vendor invoices.

Prepare monthly vendor reconciliations and payment runs.

Process cash transactions and maintain bank and credit card reconciliations.

Process staff expenses and input on ROS for enhanced reporting.

Liaise with suppliers, customers and internal stakeholders to resolve queries.

Assist in the preparation of month end journals and reconciliations.

Support in delivering the month end close in line with agreed timelines.

Support other administration tasks within the Finance Department as required including monitoring and maintaining the finance shared inbox

Assisting on ad-hoc financial projects and strategic initiatives as they arise

Demonstrate flexibility and a proactive approach to evolving business needs and priorities

Work Location and Hybrid Working

This role is based at IMI's headquarters in Dublin. IMI recognises the importance of flexible work arrangements and promotes a hybrid work model that combines in-person and virtual work. Staff/Faculty have the flexibility to work remotely for part of their working hours, subject to operational requirements and the agreement of their line manager as outlined in the Work Life Balance Policy. Travel within Ireland and, occasionally, internationally may be required to attend meetings, conferences and client engagements. A full, clean driving licence is a requirement of this role.

Required Qualifications, Experience & Knowledge

Strong working knowledge of core accounting principles and procedures.

Experience of Microsoft accounting packages (Business Central) desirable.

Working knowledge of Microsoft Excel and general IT skills.

Personal Qualities & Attributes

Strong attention to detail with good problem-solving abilities.

Excellent written and oral communication skills.

Self-driven and well-organized with the ability to work independently and show initiative.

Strong interpersonal skills with the ability to multi-task effectively.

Professional, courteous manner when dealing with internal and external customers.

Reliable and committed to meeting deadlines.

Willing to learn and develop knowledge of accounting systems and procedures.

Recruitment Process

To ensure IMI recruits the right people, we take a competency-based approach to interviewing. Candidates called to interview will be asked a series of competency questions to allow them to demonstrate how their skills and attitudes align with IMI's values and culture.

The selection process for this role is conducted in accordance with IMI's Recruitment and Selection Policy, a copy of which is available from hr@imi.ie

Equal Opportunities

IMI is an equal opportunities employer and is committed to fostering a diverse, inclusive and respectful workplace. We welcome applications from all qualified candidates regardless of age, gender, race, ethnicity, religion, disability, sexual orientation, or any other characteristic protected by law. We are dedicated to ensuring that our recruitment processes are fair, transparent and accessible to all. If you require any reasonable accommodations during the application or interview process, please do not hesitate to contact us at hr@imi.ie

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