Payroll Coordinator

This is an on-site position in Seaford, DE. This role will require occasional travel to our Sudlersville, MD, location.

At Bearing Construction, we offer a dynamic environment where you can grow professionally while building strong, lasting relationships. Our culture thrives on collaboration, backed by a foundation of stability, loyalty, and innovation.

We are committed to enhancing the environmental quality of every community we serve and have become the trusted contractor of choice for many of our best clients.

With exciting opportunities on the horizon, both for our company and each team member, there’s never been a better time to join us. Become part of a high-performing team delivering exceptional construction management and engineering services.

Pay Range

The pay range for this role is $25-$30 per hour. Compensation is based on your unique qualifications and experience.

Benefits

Enjoy a comprehensive total rewards package beyond a competitive base salary to include merit increases, annual bonus potential, and an extensive benefits plan for you and your family that includes health, dental, and vision coverage, paid time off, paid holidays, a retirement 401k plan, life insurance, short-term disability, and other supplemental options.

As an employee of Bearing Construction, Inc., you will also receive perks like a semiannual clothing allowance to spend in our company webstore and have access to our employee perk programs like Working Advantage, which offers exclusive deals and offers on various products, services, and experiences.

Job Summary

The Payroll Coordinator is responsible for the accurate, timely, and compliant execution of payroll across all payroll cycles. This role is the primary payroll executor, ensuring employees are paid correctly every cycle while following documented procedures, controls, and escalation paths during a period of system change and long‑term stabilization.

Responsibilities and Duties

Payroll Execution

Execute weekly and bi-weekly payroll according to approved calendars

Process payroll runs using approved payroll systems

Validate payroll inputs, including hours worked, pay rates, PTO, and job costing

Review payroll outputs, identify and address discrepancies

Support off-cycle payroll processing if required and approved

Maintain required payroll records and reports

Support audits and internal reviews as needed

Escalate issues that affect payroll timing, data integrity, and accuracy

Employee Outreach, Timekeeping Support, and Training

Serve as the primary point of contact for questions related to time entry, adjustments, and approvals

Provide ongoing guidance and reminders to support accuracy and timely submission

Coordinate with the Payroll Systems Specialist to flag systemic issues and suggest improvements

Support the onboarding of new employees and managers by managing orientation

Manage distribution of printed training materials and media

Qualifications and Education Requirements

5+ years of payroll processing experience, in-house or outsourced

Construction or cost, payroll, and time tracking proficiency

Command of all aspects of payroll compliance, including taxes, benefit tracking, and reporting

Skills and Abilities

Proven ability to manage multiple priorities and deadlines in a fast-paced corporate environment

Strong ability to process payroll accurately and consistently under tight deadlines

High attention to detail with commitment to confidentiality and discretion

Ability to explain timekeeping requirements clearly and repeatedly

Excellent written and verbal communication

Ability to support a wide range of user populations with different technical proficiencies

Willingness to escalate issues early and recognize risk vs routine

Physical Requirements

Must be able to work in an indoor office environment and an active outdoor construction environment

Must be able to ascend and descend ladders and stairs

Must be able to work in confined spaces and in proximity to loud equipment

Must be able to traverse irregular and steep terrain

Must be able to work in various weather conditions and be exposed to dirt or dust

Must be able to wear the required personal protective equipment most of the day

Must be able to lift and carry 25lbs regularly and 50lbs occasionally

Must be able to work for long periods of time in front of a computer or while standing