Office Assistant

At Vita Health Fresh Market our values are simple:

We build long-term relationships

We are proud, passionate and professional

We go above and beyond

We love people

If these values speak to you, we want to have a long-term relationship with you!

We are currently looking for a Full-Time Office Assistant at our Head Office location.

Applicants with Canadian citizenship or have Permanent Residency will be given priority.

Objective

to be executive assistant to the President, to assist accounting with collections and payments, to assist the marketing department with promotions, to be supplies coordinator for the head office and six retail stores, to be the training center coordinator and to perform all other office assistant duties.

Executive Assistant

organize events and travel arrangements

manage the Presidents email - manage the Presidents calendar appointments

reconcile the Presidents credit cards

Accounts Receivable / Payable Assistant

creating weekly credit note reports

following up with operations regarding unsent credits

following up with vendors regarding unpaid credits

monthly reconciliation of credit notes

monthly reconciliation of credit allowances

preparing the bank deposit book

maintain a list of special vendors

ensure these select vendors are paid on time

Marketing Assistant

creating, emailing and mailing promotional offers

maintaining the image integrity of the website

prepare monthly customer reports

Supplies Coordinator

managing the office supply cabinets and the supply room

liaise with the stores regarding supplies requests

order office and stores supplies

receive and distribute office and stores supplies

some physical work required: must be able to lift 40lb; must be ok with stairs

Training Centre Coordinator

booking and preparation for company communication meetings and company trainings

liaise with vendors to book dinner trainings, seminars, webinars and tele-trainings

maintain training calendar

communicate with the store’s team members regarding meals, attendance and availability

Office Assistant

collect and distribute mail to/from stores

assist accounts payable with weekly filing

sort, count and mail coupons

maintain kitchen cleanliness

liaise with the office cleaners

Other duties as assigned by the President or the Director of Finance.

Job Type: Full-time

Pay: $40,000.00-$45,000.00 per year

Experience:

Administrative: 1 year (required)

Microsoft Excel: 1 year (required)

Accounting: 1 year (required)

Language:

English (required)

Work Location: In person