HR Administrator (Contract Role)

We are looking for an experienced HR Administrator to undertake a varied role within the recruitment resourcing team our Stevenage site in Hertfordshire.

Job Title: HR Recruitment Administrator (Contract Role)

Rate: £16 per hour PAYE

Location: Stevenage

Dynamic (hybrid) working: 1-2 days per week on-site due to workload classification

Security Clearance: Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

The opportunity:

Co-ordinate and organise interviews for all levels for the UK business.

Liaise with managers, agencies and Business Support Officers to coordinate diaries.

Book interviews via the HR system Workday including sending confirmations to both mangers and candidates

Co-ordination and set up of psychometric testing as required for both general hire and Early Careers Programmes (ECP)

Monitor Workday for all actions including interviews, conditional and firm offer actions and ECP offers.

Action Conditional offers and update contract requirements outside of Workday when necessary

Monitor emails from Occupational Health and security on candidate status, start dates etc and liaise with Recruitment Advisors

Chase candidates for missing data

Update SAP with pension status and Contingent Worker (contract) clock numbers after generation

Update payroll spreadsheet with bonus payments (when applicable)

Process qualification validation checks through Hedd checks

Load data into Workday

Liaise with onboarding team to ensure any changes to process are actioned

Update holiday status for all employees on start date

To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire, sending confirmations to the leaver and managers and updating all areas of business of the leaver and updating Workday

Advise pensions of leavers

Liaise regularly with your wider Resourcing Admin team with a focus on identifying and agreeing ways of continually improving processes and practices.

Ensure all HR systems Workday/SAP information is regularly updated, with all changes and amendments.

Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.

Investigate problems, queries and issues, presenting conclusions and discussing recommendations.

Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.

Carry out any ad-hoc administration tasks as required.

Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.

Dealing with references according to GDPR criteria

Processing of queries via the resourcing inboxes

Scanning/general housekeeping

Flexibility on working some evenings and weekends to support open days and exhibitions

Support the HR Admin Team Leader as required.

Support to Head of Resourcing and wider Resourcing team when needed.

What we're looking for from you:

Possess previous recruitment administration experience within a busy recruitment/resourcing function.

Experience of working under pressure

Ability to multi-task with a range of relatively complex support/administration activities

Excellent communication skills both written and verbal

Ability to work autonomously and manage own workload

Strong planning and organisation skills

Monitor and prioritise workflow to achieve deadlines.

Diplomacy, resilience and tenacity will be required

Patience and courtesy to provide an initial contact point for all HR queries

Willing to support your team and join in wider team activities

Excellent PC skills – MS Office, Workday, SAP, Recruitment systems experience desirable

Be a self-starter and motivated to execute this role to an excellent standard

Respect and maintain confidentiality

To have a proactive approach and flexibility to support team and colleagues where needed

Please note that as this is a contract role, the MBDA Company Benefits do not apply.

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.

#LI-DC1

We are looking for an experienced HR Administrator to undertake a varied role within the recruitment resourcing team our Stevenage site in Hertfordshire.

Job Title: HR Recruitment Administrator (Contract Role)

Rate: £16 per hour PAYE

Location: Stevenage

Dynamic (hybrid) working: 1-2 days per week on-site due to workload classification

Security Clearance: Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

The opportunity:

Co-ordinate and organise interviews for all levels for the UK business.

Liaise with managers, agencies and Business Support Officers to coordinate diaries.

Book interviews via the HR system Workday including sending confirmations to both mangers and candidates

Co-ordination and set up of psychometric testing as required for both general hire and Early Careers Programmes (ECP)

Monitor Workday for all actions including interviews, conditional and firm offer actions and ECP offers.

Action Conditional offers and update contract requirements outside of Workday when necessary

Monitor emails from Occupational Health and security on candidate status, start dates etc and liaise with Recruitment Advisors

Chase candidates for missing data

Update SAP with pension status and Contingent Worker (contract) clock numbers after generation

Update payroll spreadsheet with bonus payments (when applicable)

Process qualification validation checks through Hedd checks

Load data into Workday

Liaise with onboarding team to ensure any changes to process are actioned

Update holiday status for all employees on start date

To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire, sending confirmations to the leaver and managers and updating all areas of business of the leaver and updating Workday

Advise pensions of leavers

Liaise regularly with your wider Resourcing Admin team with a focus on identifying and agreeing ways of continually improving processes and practices.

Ensure all HR systems Workday/SAP information is regularly updated, with all changes and amendments.

Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.

Investigate problems, queries and issues, presenting conclusions and discussing recommendations.

Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.

Carry out any ad-hoc administration tasks as required.

Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.

Dealing with references according to GDPR criteria

Processing of queries via the resourcing inboxes

Scanning/general housekeeping

Flexibility on working some evenings and weekends to support open days and exhibitions

Support the HR Admin Team Leader as required.

Support to Head of Resourcing and wider Resourcing team when needed.

What we're looking for from you:

Possess previous recruitment administration experience within a busy recruitment/resourcing function.

Experience of working under pressure

Ability to multi-task with a range of relatively complex support/administration activities

Excellent communication skills both written and verbal

Ability to work autonomously and manage own workload

Strong planning and organisation skills

Monitor and prioritise workflow to achieve deadlines.

Diplomacy, resilience and tenacity will be required

Patience and courtesy to provide an initial contact point for all HR queries

Willing to support your team and join in wider team activities

Excellent PC skills – MS Office, Workday, SAP, Recruitment systems experience desirable

Be a self-starter and motivated to execute this role to an excellent standard

Respect and maintain confidentiality

To have a proactive approach and flexibility to support team and colleagues where needed

Please note that as this is a contract role, the MBDA Company Benefits do not apply.

Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given

MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…

We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.

#LI-DC1