Clinical Research Coordinator I - ASCEND Program

Overview:

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

As a Clinical Research Coordinator and participant in the Fred Hutch ASCEND program, employees will engage in a two-year commitment to work as a Clinical Research Coordinator I (CRC) in a paid training and mentorship program.

The Clinical Research Coordinator ASCEND Trainee is primarily responsible for ensuring that all administrative and clinical aspects of a study are completed in a timely and compliant manner. This role also ensures that all study related communication and education activities are completed efficiently and effectively. In addition to gaining work experience, participants will learn more about clinical research careers, providing them with the option to remain in the clinical research support pipeline. For participants who wish to pursue higher education, in Year 2 of the program they will have additional support to help navigate the graduate/medical school application process through seminars, rotations, and career mentorship.

The Hutch Advance initiative is a cross-divisional effort designed to foster critical research-adjacent careers in technical and administrative areas at Fred Hutch. It addresses broad workforce needs by fostering awareness of wide range of careers and by creating intentionally designed pathways of opportunity for young people. Hutch Advance’s newest initiative, the Accelerated Support for Clinical Excellence and New Development (ASCEND) program, is a professional development initiative to train and mentor recent two and four year college graduates as clinical research coordinators (CRCs).

At Fred Hutchinson Cancer Center, all employees are expected to demonstrate a commitment to our values of collaboration, compassion, determination, excellence, innovation, integrity, and respect.

Responsibilities:

Participant Coordination & Clinical Support:

Review study candidates’ medical records in detail for study eligibility

Initiate scheduling of participant clinic visits and ongoing study visits; attend participant visits as needed to ensure clinical procedures, lab tests, and other protocol-specific activities are completed as outlined

Ensure study drug self-administration and accountability with patients, perform non-clinical ECGs, administer study questionnaires, and other protocol-driven non-clinical assessments

Serve as liaison for Investigational Drug Services (IDS) on drug assignment, dispensation information, and maintain regular communication regarding participant status

As needed, complete requisition forms, assemble kits for research visits, transport laboratory samples, ensure processing/shipping per study guidelines, and maintain research supplies

Identify and report adverse events in accordance with protocol, regulatory guidelines, and institutional policy

Other duties as assigned

Protocol Compliance & Study Management:

Coordinate research protocols within Fred Hutch and UW clinic settings to ensure protocol compliance

Serve as point of contact for clinical staff, patient navigators, and sponsors for study-specific information

Help ensure accurate participant records are maintained

Document study-related activity in the Epic EHR system, eReg, CTMS, and other applicable systems

Maintain thorough knowledge of assigned trials and the research field through study activities, meetings, literature, and professional associations

Data & Regulatory Documentation

Respond to data queries and other requests from data coordinators and study monitors in a timely manner

Understand clinical trial budget and billing plans for enrolled patients

As needed, provide back-up for Data Coordinator on applicable trials

Team Collaboration & Support

Provide back-up for other Clinical Research Coordinators as needed

Direct activities of research assistants supporting clinical trials

Professional Development Participation

Year 1 (all participants):

Engage in general Clinical Research Support (CRS) and Clinical Trials Coordinator (CTC) onboarding

Monthly CTC staff training

Small group or 1:1 investigator mentorship

Monthly professional development/mentorship with program coordinator (approximately 1-2 hours per month)

Research coordinator duties

Monthly lunch check-ins with Hutch ASCEND cohort and staff

Participate in career planning meetings with Hutch ASCEND staff

Participate in career explorations workshops

Year 2:

Research Administration Cohort:

Research coordinator duties

Research operations shadowing rotations

Monthly cohort mentorship and CTC training

Participate in professional development workshops, networking events, and relevant CRC training certifications

Higher Education Cohort:

Research coordinator duties

Monthly cohort mentorship and CTC training

1:1 medical/graduate school application prep support (key deadlines, review and feedback on application materials, letter of recommendation requests, interview techniques)

Qualifications:

MINIMUM QUALIFICATIONS:

Associate or bachelor's degree in a related field

Organizational skills, attention to detail, ability to problem solve and to prioritize multiple competing tasks in a dynamic environment

Excellent written and oral communication skills, leadership ability, and the flexibility to work in collaboration with a multi-disciplinary team

Onsite work is required for patient visits

PREFERRED QUALIFICATIONS:

Minimum of 1 year of research or related experience

Previous experience in oncology research

The hourly pay range for this position is from $25.72 to $36.62 and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).