Project Coordinator (Pre-construction Industry)

About the Role

We're looking for an organized, client-focused Project Coordinator to manage everything between a signed contract and construction start. This role blends permitting, estimating support, customer communication, and sales pipeline tracking - and works directly with the Owner, Project Manager, architects, municipalities, subcontractors, and clients.

Strong communication skills are essential. You'll be the primary point of contact for clients during preconstruction, so being personable, responsive, and able to clearly explain technical details (permits, timelines, selections) to non-technical clients is a must. Client-facing experience is strongly preferred.

What You'll Do

Permitting: Prepare and submit permit packages, track progress, respond to plan review comments, and coordinate with municipalities to keep projects moving.

Estimating: Support sales with quick, accurate estimates - takeoffs, preliminary budgets, and proposal packages, using AI and digital tools to speed up the process.

Sales Pipeline: Log new opportunities daily, keep the CRM accurate, track follow-ups, and make sure nothing falls through the cracks.

Client Communication: Provide weekly updates, explain timelines, answer questions, and keep clients informed and confident throughout preconstruction. (This is a big part of the job - you'll need to be comfortable being the face of the company for clients.)

Coordination: Work with architects, engineers, surveyors, and subcontractors to make sure every project is ready before construction begins.

Process Improvement: Help bring AI tools into everyday workflows - takeoffs, drafts, scheduling, and documentation.

What We're Looking For

Excellent communication skills, both written and verbal - required

Client-facing experience - preferred

Background in Civil Engineering, Construction Management, Architecture, or similar - preferred

Comfort with permitting, blueprint reading, and estimating

Familiarity with Microsoft Office, Google Workspace, and CRM tools (Houzz Pro a plus)

Interest in using AI tools (ChatGPT, Copilot, estimating/takeoff software) to work smarter

Works Closely With: Project Manager, architects, engineers, municipalities, vendors, subcontractors

Technical Requirements

i5 or higher processor

Noise-canceling headset (non-Bluetooth)

Minimum 100 Mbps wired internet connection

Dedicated home office setup

Requirements:

Willing to work from 10 PM - 7 AM Manila time, Monday - Friday.

Must be actively seeking full-time work (no other job commitments)

Important: We do not accept applicants who are currently employed, looking for part-time, floating status, or rendering.

Pay: Php35,000.00 - Php40,000.00 per month

Application Question(s):

Describe your experience communicating directly with clients (not just internal teams) for example, providing project updates, explaining timelines, or answering client questions. Please include specific examples.

Please provide a link to your portfolio showcasing your permit packages, project estimates/takeoffs, client communication materials, or construction coordination work.

Work Location: Remote