Engineering Administrator

BIOVAC is one of the leading sterile vaccine manufacturers rooted in Africa, with our core purpose being to "protect life". We are looking to hire a dynamic, passionate, confident, proactive and meticulous Engineering Administrator to join a goal-oriented team.

QUALIFICATIONS NEEDED:

Required:

Matric/ Grade 12 equivalent,

Proficient in MS Office Suite with specific experience in WORD and EXCEL

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

CORE TECHNICAL DELIVERY

Planning and Coordination

Plan and coordinate administrative activities to support engineering operations.

Track SOP reviews, training records, procurement requests, audits, KPIs, and outstanding actions.

Prioritise tasks to ensure documentation, training, procurement, reporting, and audit deadlines are met.

Use good planning, organising, coordination, time management, and follow-up skills to ensure deliverables are completed on time

Administration and Document Control

engineering documentation, SOPs, job cards, and records.

Coordinate the review, formatting, distribution, and archiving of engineering procedures and SOPs.

Maintain departmental training records and training matrices.

Ensure staff receive required training documentation and track completion.

File, retrieve, and archive engineering records for audits and inspections.

Maintain strong documentation, filing, archiving, and record management discipline.

Quality, Compliance and Audit Support

Support audits and inspections by providing required documentation and assisting with document retrieval.

Monitor compliance with quality management, cGMP, regulatory, and internal procedural requirements.

Follow approved procedures and maintain compliance with internal standards.

Apply a basic understanding of quality management systems and cGMP requirements.

Escalate documentation gaps, overdue actions, or compliance risks to the relevant manager.

Reporting, Communication and Stakeholder Support

Assist with reporting, KPI tracking, data capturing, and data management.

Coordinate communication between engineering staff, contractors, vendors, and internal departments.

Process procurement requests and assist with purchasing activities after approvals.

Liaise professionally with staff, contractors, vendors, and departments.

Use good written and verbal communication skills to support departmental coordination and stakeholder updates.

Apply Microsoft Word, Excel, Outlook, and PowerPoint skills to support reporting, communication, and administrative tasks.

Attitude and Work Ethic

Demonstrate reliability, professionalism, accountability, and service orientation in daily tasks.

Show initiative and willingness to support engineering teams effectively.

Maintain a positive, service-orientated approach when dealing with staff, contractors, vendors, and stakeholders.

Work accurately, consistently, and with excellent attention to detail.

Apply problem-solving and follow-up skills to close out outstanding actions.

Adapt to changing priorities and remain organised under pressure

Application Deadline: 7 August 2026

If you do not receive a response from us within three weeks after closing date, please understand that your application was not successful.

We believe in the magic of diversity within teams and to achieve this, we do apply Employment Equity principles during our selection process where this is necessary to achieve such diversity.

Disclaimer:

Dear Applicant, we appreciate your interest in joining our organization. It is imperative for us that you understand how we handle your information. We are committed to ensuring the security and confidentiality of the information you provide. Your personal details will be collected for the sole purpose of the application process and will be used strictly for that purpose. By applying, you acknowledge and consent to the collection, use, and protection of your personal information in accordance with our privacy policy. If you have any inquiries or concerns, our Human Capital department is available to provide clarification. We look forward to reviewing your application.’’