Contract Data Controller

Details

Reference number

472813

Salary

£36,000 - £39,494

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Higher Executive Officer

GPA HEO National

Contract type

Permanent

Business area

GPA - Workplace Services - Workplace Services - Contract Lifecycle Management (CLM) Team

Type of role

Administration / Corporate Support

Business Management and Improvement

Commercial

Procurement and Contracts Management

Working pattern

Full-time

Number of jobs available

4

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

This team is based in Birmingham with a need to travel to other sites as required. The expectation is that the successful candidate will be onsite five days a week.

About the job

Job summary

The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.

We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers. And we are looking for innovative, solutions-focused people to join our team.

Representing the best covenant in the UK – His Majesty’s Government – we are leading significant transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme. We are also delivering cost- effective property services such as asset management, lifecycle replacement and workplace services.

Innovation and progress underpin our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. Our four core values are at the heart of everything we do. They shape our culture and guide how we work, lead and grow together:

Striving for excellence - We always aim to deliver great results

Empowering through respect - We insist on fair treatment for all, always

Acting with integrity - We consistently do the right thing

Succeeding together - We rely on each other to achieve success

The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.

To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.

Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.

Job description

Key Responsibilities

The Contract Lifecycle Management (CLM) team is entering an exciting phase of operational maturity. Following a comprehensive review of our core workflows, we are recruiting a Contract Data Controller to own, embed, and continuously optimise our newly refined end-to-end contract management processes within Workplace Services.

The successful candidate will play a pivotal role in ensuring these processes drive efficiency, reduce risk, and remain scalable. You will act as the team’s process champion, translating high-level process architecture into daily operational success, managing key stakeholder relationships, and ensuring compliance across the lifecycle.

The Contract Data Controller role is a pivotal position within the Workplace Service’s Contract Lifecycle Management (CLM) Team. Reporting to and supporting the management of contract delivery. The post holder will be one of the first points of contact for customers, suppliers and GPA stakeholders across the UK for any interactions managed through the CLM team.

Any other reasonable and authorised request to support business needs.

This is an excellent time to join GPA, and play a crucial role in contributing to a priority agenda.

Person specification

We are looking for a proactive, highly organised, and analytical professional who thrives in structured yet evolving environments. A self-starter, capable of working autonomously to drive processes forward, but possesses the interpersonal savvy to manage complex stakeholder relationships.

Autonomous & Self-Motivated: Comfortable taking full ownership of the digital platform, contract registers, and daily processes with minimal supervision.

Dynamic & Adaptable: As this team is newly formed and evolving, the ideal candidate must embrace ambiguity and welcome an expanding remit rather than fearing a change in scope.

Meticulous & Detail-Oriented: Attention to detail is critical, being able to accurately and consistently execute and oversee tasks, and identifying errors.

Assertive yet Diplomatic Communicator: Capable of leading reconciliation sessions and governance meetings. They can firmly hold external suppliers to account regarding documentation while maintaining collaborative, professional relationships.

Continuous Improvement Mindset: Possesses a "lean" outlook, someone who naturally identifies bottlenecks, asks "is there a better way to do this?" and proactively pitches practical solutions.

Must be willing and able to travel to deliver the duties and attend management meetings visiting sites not easily accessible by public transport.

Experience & Technical Skills

Essential criteria:

Government Commercial Function (GCF) – Contract Management Capability Programme (CMCP) Foundation Level or a willingness to work towards accreditation.

Strict attention to detail.

Digital Platform Proficiency. e.g., Experience with enterprise IWMS solutions (i.e. Planon, IBM TRIRIGA, or Archibus).

Desirable criteria:

Facilities management experience

Previous experience within the Civil Service or a wider public sector body is desirable, particularly an understanding of public commercial principles.

Qualifications and Accreditations

Essential criteria:

Project and Change Management (e.g., PRINCE2, AgilePM, APM)

Desirable criteria:

Government Commercial Function (GCF) – Contract Management Capability Programme (CMCP) Foundation Level or a willingness to work towards accreditation.

Behaviours

We'll assess you against these behaviours during the selection process:

Working Together

Making Effective Decisions

Changing and Improving

Delivering at Pace

Technical skills

We'll assess you against these technical skills during the selection process:

Customer Perspective

Commercial Acumen

Property Market Knowledge

Innovation

Benefits

Alongside your salary of £36,000, Government Property Agency contributes £10,429 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Learning and development tailored to your role

An environment with flexible working options

A culture encouraging inclusion and diversity

A Civil Service pension with an employer contribution of 28.97%

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles , and will assess your Behaviours, Strengths, Experience and Technical skills.

Please note - At this time GPA are unable to offer any Visa Sponsorship to candidates as we do not currently hold a visa sponsorship licence. Please do not apply for permanent roles with GPA if you will require your employer to take on the sponsorship of your current or any future visas.

Sift

The sift is due to take place week commencing 10th August 2026.

As part of the application process, you will be asked to include a CV and a 250-word personal statement. Further details around what this will entail are listed on the application form.

The personal statement should align with the person specification.

Interview

GPA policy is for interviews to be held face to face, with virtual interviews only by absolute exception. The date and location will be confirmed if you are invited to interview. If you feel this will be a problem for you, please contact recruitment@gpa.gov.uk to discuss prior to submitting your application. Interview : w/c 17/08/2026

At interview, applicants will be scored against 4 behaviours - Working Together , Making Effective Decision, Changing and Improving and Delivering at Pace.

Interview questions will be a blend of Behaviour, Experience, Strength and Technical (core skill) questions.

Further Information

A reserve list may be held for a period of 12 months from which further appointments can be made

Any move to GPA from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare; for further information visit the Childcare Choices website.

Reasonable Adjustment

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.

If you need a change to be made so that you can make your application, you should:

Contact Government Recruitment Service via gparecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.

Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.

If successful and transferring from another Government Department a criminal record check may be carried out.

In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf.

However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.

Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.

A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.

New entrants are expected to join on the minimum of the pay band.

This role is full time only. Applicants who wish to work an alternative pattern are welcome to apply however your preferred working pattern may not be available and you should discuss this with the vacancy holder before applying.

Please note: in addition to the standard pre-employment checks for appointment into the Civil Service, all candidates must also obtain National Security Vetting at Security Check (SC) clearance level for this vacancy. You will normally need to meet the minimum UK residency period as determined by the level of vetting being undertaken, which for SC is 5 years UK residency prior to your vetting application. If you have any questions about this residency requirement, please speak to the vacancy holder for this post.

For further information on National Security Vetting please visit the Demystifying Vetting website.

Feedback

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check .

See our vetting charter .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals

nationals of the Republic of Ireland

nationals of Commonwealth countries who have the right to work in the UK

nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)

nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

This vacancy is part of the Great Place to Work for Veterans initiative.

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Carroll Nugent

Email : carroll.nugent1@gpa.gov.uk

Recruitment team

Email : gparecruitment.grs@cabinetoffice.gov.uk

Further information

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact HR@gpa.gov.uk

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission:

Click here to visit Civil Service Commission