Executive Assistant to Managing Director

We Are Hiring

Executive Assistant to Managing Director – Group Coordination & Business Development

Location: Ahmedabad/Surat (Gujarat)

Employment: Full-Time

Travel Requirement: Extensive domestic and international travel

Reporting To: Managing Director

We are looking for a highly organised, proactive, trustworthy, and business-oriented professional to work directly with the Managing Director and support the monitoring, coordination, administration, travel, and business-development activities of all group companies.

Key Responsibilities

- Manage the Managing Director’s schedule, meetings, correspondence, appointments, and confidential assignments.

- Monitor the performance and activities of all group companies.

- Collect and consolidate daily, weekly, and monthly management reports.

- Track pending tasks, project milestones, sales targets, receivables, customer issues, and management decisions.

- Prepare presentations, business reports, meeting agendas, minutes, and action trackers.

- Coordinate with Indian and international customers, vendors, consultants, business partners, and internal departments.

- Follow up on enquiries, proposals, quotations, orders, payments, and business opportunities.

- Support group-level business development and identify new customers, markets, partnerships, and projects.

- Represent or accompany the Managing Director at customer meetings, exhibitions, conferences, factory visits, project locations, and business events.

- Support administration, HR coordination, vendor management, office management, and implementation of management instructions.

- Handle sensitive and confidential information with complete discretion.

Domestic and International Travel Responsibilities:

- Travel frequently with the Managing Director or independently for business assignments across India and overseas.

- Be willing to travel at short notice and remain flexible regarding travel dates, duration, and working hours.

- Plan and manage complete travel itineraries, including flights, hotels, visas, local transportation, meetings, and customer visits.

- Coordinate with customers, business partners, embassies, travel agents, hotels, and overseas representatives.

- Prepare customer profiles, meeting schedules, presentations, travel documents, and country-specific briefing notes before each trip.

- Attend exhibitions, conferences, trade fairs, project sites, factories, customer offices, and international business meetings.

- Follow up on business discussions, proposals, commitments, and action points after each visit.

- Maintain travel expense records and coordinate travel settlements and reimbursements.

- Ensure timely completion of passport, visa, travel insurance, foreign exchange, invitation letters, and other travel documentation.

- Candidate must be comfortable with extended travel, including multiple-city and international trips.

Candidate Profile:

- Graduate or postgraduate in Business Administration, Commerce, Management, Marketing, Finance, Engineering, or a related field.

- Approximately 3–10 years of relevant experience.

- Experience working with a Managing Director, promoter, CEO, chairman, or senior management is preferred.

- Strong English and Hindi communication skills; Gujarati or any foreign language will be an advantage.

- Excellent knowledge of Excel, Word, PowerPoint, email communication, reporting, and presentations.

- Strong coordination, follow-up, analytical, administrative, and business-development skills.

- Must possess a valid passport.

- Must be willing to travel extensively within India and internationally.

- Must be available for urgent travel and flexible working hours.

- Candidates having previous international travel or export-business experience will be preferred.

Preferred Industry Experience:

Candidates with experience in manufacturing, renewable energy, metals, engineering, technology, infrastructure, import-export, international business, or diversified business groups will be preferred.

Key Personal Qualities:

High integrity, confidentiality, loyalty, professionalism, ownership, maturity, discipline, responsiveness, adaptability, and the ability to work under pressure.

Interested candidates may send their CV to:

hr.riddhi@arixcapital.in

Pay: ₹50,000.00 - ₹60,000.00 per month

Work Location: In person