Property Operations Coordinator

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate thatstrengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth& development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties?Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are currently looking for highly motivated Property Operations Coordinator to join our team at Yorkdale Shopping Centre in Toronto.

Reporting to the Assistant Property Manager, the role is a key support for ensuring the efficient execution of financial and administrative processes at Yorkdale Shopping Centre. This position acts as a central coordination point between Accounting, Property Management, Operations and other internal business groups to maintain accurate records, support compliance, and streamline day-to-day activities.

This role is highly process-driven and detail-oriented, with a strong focus on financial reporting, documentation control and accounts payable management all while supporting other internal business groups activities.

You will be responsible for:

1. Accounts Payable& Financial Coordination

Process utility and vendor invoices, including coding and routing through Basware

Track outstanding payables and follow up with vendors for invoice submission

Track and process RDC, Operations and Marketing chargeback, reclasses and accruals in conjunction with Accounting, Property Administration and Property Management

Assist in processing Tenant Allowances along with associated back-up

2. Management Coordination

Assist site teams with event coordination and setup

Aid Tourism and Visitor Experience team with initiatives and administrative support

Record and share meeting minutes and notes form regularly schedule management meetings (monthly briefings) and assist with ad hoc requirements.

3. Tenant Relations& Engagement Administration

Collect and update information related to events, activations and construction activities at the Centre

Assist with tenant bookings of amenity spaces

Support tenant onboarding and communication through the OxComm app

Facilitate maintenance of tenant contact lists and emergency contact records on OxComm

Help coordinate tenant engagement initiatives, events and tenant surveys

4. Documentation, Controls& Process Improvement

Ensure monthly sales data collection, following up with tenants who have not submitted

Proactively gather tenant insurance certificates and ensure compliance

Collect and report annual Certified Sales reports across tenant base

Maintain standardized tenant documentation on OxComm

Ensure document control and digital filing aligns with corporate standards

Identify process inefficiencies and recommend improvements

Assist with cheque deposits and administrative tasks

Required skills& experience:

3+ years of work experience in similar commercial real estate and/or administrative roles

Proficiency with Microsoft Office Suite (Excel, word, PowerPoint, etc.)

Strong working financial knowledge (specifically with invoicing, chargebacks, and accruals)

Demonstrated analytical decision making with the capacity to problem solve

Excellent organizational and time management skills, with a proven ability to prioritize competing demands and consistently meet deadlines in a fast-paced, changing environment

Strong interpersonal skills required to build relationships with tenants and management teams, with a focus on customer service

Preferred skills& experience:

Experience working with both Basware and Concur programs

Strong understanding of commercial real estate operations

A team player mindset and display leadership qualities

A Post secondary education in Business Administration, Property Management, and/or related field

This posting is for an existing vacancy.

The expected salary range for this position is $60,000 to $70,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS& Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.