Senior US HR & Compliance Specialist – Contract (Trivandrum, US Shift)

Senior US HR & Compliance Specialist - Contract, Trivandrum

Location: Trivandrum (Thiruvananthapuram), Kerala

Market: US HR operations and staffing compliance

Shift: US hours (EST / CST overlap required)

Engagement: Contract, 6–12 months, extendable based on performance and volume

Compensation: Commensurate with experience - discussed during the interview

Read This First

This is an expert-level role. We are not building a training runway. You will own the compliance layer from day one, with no one reviewing your I-9s behind you. If your experience is in collecting documents for someone else to verify, or you have covered onboarding paperwork without owning work authorization tracking and immigration coordination, this role is not the right fit and we would rather tell you now than at the offer stage. Compliance errors here carry legal and financial consequences, so we are hiring for judgement that is already formed.

About the Role

You will own the paperwork and compliance layer sitting behind every consultant we place from our Trivandrum office: work authorization verification, onboarding documentation, contract paperwork, and audit-ready record-keeping. This is a role for someone who reads the fine print, chases the missing document, and does not let an expiry date slip past.

What You Will Own

Onboarding & Documentation

Run end-to-end onboarding for US consultants and employees - offer paperwork, background checks, drug screening coordination and start-date readiness

Independently complete and verify Form I-9, manage E-Verify cases including tentative nonconfirmations, handle reverifications and correct errors on existing files

Validate right-to-work documents, education and employment verifications without escalation

Maintain personnel files to inspection standard with correct retention schedules

Work Authorization & Immigration

Own work authorization tracking and expiry control across USC, GC, H1B, H4 EAD, L2 EAD, OPT/CPT and TN populations

Coordinate directly with immigration attorneys on LCA postings, public access files, H1B amendments, transfers and extensions

Flag upcoming expiries early and drive renewal follow-up to closure - no lapses

Contracts & Engagement Paperwork

Prepare and control employment agreements, MSAs, NDAs, right-to-represent forms and subcontractor documentation

Own W2, C2C and 1099 engagement setup and vendor onboarding paperwork

Maintain a clean contract repository with full renewal and expiry visibility

Compliance & Reporting

Own multi-state compliance: state registrations, workers compensation, unemployment claims and state wage and hour requirements

Support timesheet, payroll and invoicing data accuracy in coordination with finance

Own documentation readiness for internal reviews and client, vendor or agency compliance audits

Keep HRIS and ATS records accurate, current and audit-defensible

Non-Negotiable Requirements

5+ years in US HR operations, US staffing compliance or HR shared services supporting US clients

Independent, hands-on ownership of I-9 and E-Verify - including reverifications, tentative nonconfirmations and correcting existing file errors. This is the core of the role

Direct ownership of work authorization tracking across H1B, H4 EAD, OPT/CPT, GC and TN, with expiry follow-up driven to closure

Hands-on coordination with immigration attorneys on LCA postings, public access files or H1B amendments

Working command of US federal and multi-state employment compliance applied in real decisions

Independent preparation of US engagement paperwork - MSAs, NDAs, right-to-represent, and W2 / C2C / 1099 setup

Strong Excel skills and fluency in HRIS or ATS platforms

Precise written and spoken English for unsupervised contact with US consultants, client HR teams, agencies and attorneys

Available for US shift hours from Trivandrum

Graduate degree in HR, Commerce, Law or a related field; HR or compliance certification is a strong plus

Strong Advantages

Prior experience at a US staffing firm, RPO, EOR or PEO

Exposure to MSP / VMS portals such as Fieldglass, Beeline or IQNavigator

Experience preparing for I-9 audits, SOC 2, ISO or client compliance audits

Track record of finding and remediating compliance gaps that had passed prior review

What We Offer

A defined contract engagement with clear scope and extension potential

Full ownership of US employment law, immigration processes and multi-state compliance

A small team where your judgement carries real weight and is not second-guessed

Compensation discussed during the interview and aligned to genuine expertise

How to Apply

Send your CV along with a short note covering: which compliance areas you have owned independently, your hands-on I-9 and E-Verify experience including any error remediation, the work authorization types you have tracked, your direct experience with immigration attorneys, and your notice period. Applications that do not address independent ownership will not be shortlisted.

We never charge candidates any fee at any stage of the hiring process.