Stores Assistant

Details

Reference number

471686

Salary

£25,651 - £27,220

Per annum, pro-rata

A Civil Service Pension with an employer contribution of 28.97%

GBP

Job grade

Administrative Assistant

Contract type

Permanent

Business area

Public Health Microbiology - Clinical Network Labs

Type of role

Administration / Corporate Support

Operational Delivery

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

Location

About the job

Benefits

Things you need to know

Apply and further information

Location

Lab based at Heartlands Hospital, Bordesley Green East, Birmingham B9 5ST

About the job

Job summary

We are seeking a Stores Assistant based at Heartlands Hospital as part of the Public Health Microbiology, UKHSA Birmingham team.

The Stores Assistant will be responsible for the ordering, receiving and issuing of consumables and for the safe custody of the laboratory stores together with assisting in maintaining Laboratory Services.

It is essential that the Stores Assistant has data entry and computer skills, and strong accuracy and attention to detail.

The Stores Assistant role can be physically demanding and requires you to be on your feet for most of the day.

Experience with manual handling is essential as you will be required to deliver consumables and media to laboratory areas, including the manual handling of gas cylinders.

Job description

Main Duties

To organise the day-to-day stock requirements for the laboratory.

To ensure stock requests are verified and are accurate before issue.

To ensure that adequate consumable stocks are maintained for the sections whilst minimising cost and wastage.

To prepare, implement and maintain Standard Operating Procedures for Stores and to ensure that these are followed.

To support continued maintenance UKAS Accreditation Standards.

To comply with UKHSA and Laboratory Safety Policies in the department.

Under the local supervision of a registered Biomedical Scientist, Business Support Administrator, or Service Manager:

Support the initiation of incidents for replacement stores items as required.

Receive and document all incoming supplies as required (duties which involve moderate lifting).

Support the maintenance of the laboratory stock control system.

Ensure Stores is well maintained and stock levels checked.

Ensure good communication within the team and Managers.

Distribute supplies throughout the laboratory (duties which involve moderate lifting).

Clerical duties, including the use of computers, data entry and telephone enquiries

Deal with deliveries.

Monitor and maintain appropriate stock levels, receipt of deliveries and preparation of orders.

Porter duties and exchange of gas cylinders (duties which involves moderate lifting).

Work in a safe manner in accordance with laboratory Health and Safety policies and procedures.

Participate in Quality Assurance and Quality Control activities and assist the department in maintaining UKAS.

Monitor and routine maintenance of equipment.

Occasionally work under remote supervision following defined SOP/protocols and will be expected to refer non routine issues to their supervisor.

It should be noted that the work of the division is of a confidential nature and must not be communicated to other persons except where required for authorised purposes.

The above is only an outline of the tasks, responsibilities and outcomes required of the role. You will carry out any other duties as may reasonably be required by your line manager.

The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the division and UKHSA.

Person specification

Essential Criteria

GCSE Maths and English Grade C and above or equivalent qualifications

Good written & spoken English

Experience working with manual handling tasks

Basic knowledge of Health & safety

Previous experience working in an administrative environment

Previous experience of using computerised data systems

Desirable Criteria

Previous experience of working in a microbiology laboratory

Previous experience of working in a health care environment

Knowledge of laboratory consumables

Benefits

Alongside your salary of £25,651, UK Health Security Agency contributes £7,431 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides .

Learning and development tailored to your role

An environment with flexible working options

A culture encouraging inclusion and diversity

A Civil Service pension with an employer contribution of 28.97%

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.

UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.

Please visit our careers site for more information: UKHSA Hub , Civil Service Careers

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths, Experience, Technical Skills and Ability.

Success Profiles - GOV.UK

Stage 1: Application & Sift

At sift stage you will be assessed against the 6 Essential Criteria listed in this job advert. You will be required to complete an:

Application form (‘Employer/Activity history’ section on the application)

750 word Supporting Statement

This should outline how you consider your skills, experience and knowledge provide evidence of your suitability for the role, with reference to the 6 Essential Criteria listed in this advert.

You will receive a joint score for your application form and supporting statement. The application form is the kind of information you would put into your CV – please note you will not be able to upload your CV. Please complete the application form in as much detail as possible. Please do not email us your CV.

Healthjobs UK has a word limit of 1500, but your supporting statement must be no more than 750 words.

Longlisting

In the event of a large number of applications, we may longlist into 3 piles of:

Meets all Essential Criteria

Meets some Essential Criteria

Meets no Essential Criteria

Only those that 'Meets all Essential Criteria' will progress to Shortlisting.

Shortlisting

In the event of a large number of applications, we may conduct an initial sift on the following Essential Criteria:

Experience working with manual handling tasks

Desirable criteria may be used in the event of a large number of applications/successful candidates.

If you are successful at this stage, you will progress to interview and assessment.

Feedback will not be provided at this stage.

Stage 2: Interview

You will be invited to a single face-to-face interview at Heartlands Hospital, Bordesley Green East, Birmingham B9 5ST.

Interview date(s) to be confirmed.

Behaviours, Strengths, Experience, Technical Skills and Ability will be tested at interview.

The Behaviours being tested at interview stage will be:

Working Together - Lead Behaviour

Seeing the Big Picture

Communication and Influencing

Delivering at Pace

Technical Skills and Ability will be assessed from questions during the interview.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Qualifications and Registrations

For roles where specific qualifications or registrations are required, successful applicants will be asked to provide appropriate evidence. Employment cannot commence until satisfactory documentation has been received and verified.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Salary Information

Civil Service: Administrative Officer (AO)

National: £25,651 - £27,220 per annum, pro-rata

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

Location

This role is being offered as lab based at Heartlands Hospital, Bordesley Green East, Birmingham B9 5ST.

Security Clearance Level Requirement

Successful candidates must pass a basic disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Counter-Terrorist Check clearance.

For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.

The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.

You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police Check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Internal Fraud Check

If successful for this role as one aspect of pre-employment screening, applicant’s personal details – name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub, and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for external candidates to the Civil Service.

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .

See our vetting charter .

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

UK nationals

nationals of the Republic of Ireland

nationals of Commonwealth countries who have the right to work in the UK

nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS)

nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. about prison leaver recruitment (opens in new window).

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

Name : Sarah Handy

Email : sarah.handy@ukhsa.gov.uk

Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.

If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk

If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk