ADMINISTRATION ADMINISTRATIVE

MISSION

Develop the administrative tasks and the documentation processing for the area / department according to the instructions and the administrative flows established by its responsible in order to obtain quality outcome in time.

GENERAL FUNCTIONS

Keep updated all information related to the department and give support in the preparation of documents, reports and statistics related with the area.

Complete statements and documentation according to the procedures / rules applicable in each case and under the supervision of the responsible technician.

Manage the internal information between different departments.

Assist in the reporting, both local and corporate, as in other specific or ad-hoc tasks.

Support data collection of the department control systems.

Update and control the IT tools of the area.

Organize appointments, meetings, receive visits and attend clients and suppliers, if required.

Produce invoices, delivery notes, receives, orders and carry out the sales, charges, unpaid or other productive activities, calculation monitoring.

Take care of the parcel service for the department.

Observe Ficosa’s Code of Ethics to avoid fraudulent practices. Comply with Information Security Management System (ISMS) applicable to the job, along with the training related thereto.

Actively cooperate in maintaining, promoting and improving the OHSE and Quality department.

(*) The duties described are only the most typical of this position and are in no way a comprehensive list.

POSITION REQUIREMENTS

Academic Background: Education or professional training, mainly in administration. Solid knowledge in computer and system.

Languages: Fluent in local language.

Experience: Minimum of 2 years as administrative technician.

OTHER SPECIFICATIONS

Additional training:

N/A