Studio Coordinator (Temporary - 6 months)

General Information

Posting Date

07-22-2026

Time Type

Full-Time

Job ID

8587

Areas of Expertise

Business Operations

Job Category

Business Operations

Locations

Chicago, IL, US

Description

Your Role

Gensler’s Chicago office is seeking a Temporary Studio Coordinator. This position will support Principals, Studio Leaders, and all members of the team as required. This Temporary position is to provide coverage through January, with the potential for a full-time opportunity based on business needs. The role is fully in-office.

What You Will Do

Maintain Principal's and Studio Leaders' calendar

Maintain and support relationships with clients and prospective clients

Assist with marketing efforts as needed (e.g. supporting responses to RFPs)

Generate, compose, proof, format, and issue business correspondence as appropriate

Type and file project correspondence and meeting notes for team members

Meeting coordination with Office Services Coordinator including setting up for meeting/presentation room, assisting with ordering lunch for team/client, coordinating overnight client stays, organizing client entertainment, etc.

Organize project files and spreadsheets relating to correspondence with the clients and consultants

Provide backup to other studio coordinators as needed

Provide backup to the receptionist as needed

Responsible for making travel reservations for studio members and coordinating through the Firmwide Travel agency as required or other resources as designated by Gensler

Organize and attend weekly studio leadership meeting

Maintain professional credentials for the Principals in the studio

Complete other tasks as required or needed including but not limited to various public relations compositions and mailings, opening and distributing mail and other incoming packages for the Studio Leaders; stamping or preparation and mailing of outgoing mail and overnight packages

Coordinate dead filing as needed for the project files

Manage the studio PTO calendar

Work with studio staff members to help complete expense reports and timesheets on time

Collect studio members’ timesheets for the Studio Directors approval

Complete research projects as needed

Greet clients for meetings and assist clients over the phone when needed

Organize monthly studio meetings

Encourage studio morale by organizing occasional in-studio happy hours

Update marketing reports every week

Update staffing reports every week

Miscellaneous tasks requested or designated by Studio Principals, any Studio Leader, or team member of Gensler

Your Qualifications

Minimum 5 years experience in a professional administrative position

A/E/C industry experience is a plus

Must show ability to problem solve, both individually and as part of a project team

Must type a minimum of 65 wpm

High School degree with appropriate experience or Business School Certificate or College Diploma

High Level of proficiency with Microsoft Products, Word, Excel, PowerPoint, and also with Adobe Products such as In-Design, Illustrator, and/or Photoshop

Excellent verbal and communication skills

Ability to prioritize business responsibilities

Must be able to communicate clearly and articulately over the phone

Must be a motivated self-starter

Positive attitude, willingness to “go the extra mile”

Ability to work independently with minimal guidance

Must be available for overtime on an as-needed basis

**The base salary will be estimated between $26 – $32/hour.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

NOTICE TO APPLICANTS

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal , right to work and E-verify program , as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us .

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud . Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com .