Contract Manager

Key Responsibilities

Prepare and draft sales and purchase contracts based on approved deal confirmations and agreed commercial terms.

Review, negotiate, and finalize contractual terms with counterparties, ensuring alignment with commercial agreements, company policies, and risk management requirements.

Coordinate with traders, legal, finance, operations, and counterparties to resolve contractual issues, discrepancies, and operational matters

Monitor contract status and ensure timely execution and signing by all parties

Maintain accurate contract records and ensure proper documentation throughout the contract lifecycle

Manage contract amendments, extensions, and other contractual changes as required

Monitor contractual obligations and key milestones to ensure compliance with agreed terms and conditions

Shipment Execution & Trade Settlement

Manage shipment execution, trade documentation, invoicing, settlements, and account reconciliation to ensure smooth and timely transaction completion

Review provisional and final invoicing, pricing adjustments, quality and quantity adjustments, debit or credit notes, demurrage and other claims, and account reconciliation

Risk, Compliance & Reporting

Monitor contract performance, ensure compliance, prepare operational reports, and support process improvement initiatives

Ensure that contracts include appropriate sanctions, export control, anti-money laundering, anti-bribery and corruption, and counterparty compliance provisions in line with company policy and transaction risk

Perform counterparty KYC, beneficial ownership checks, sanctions and adverse-media screening, and required approvals before contract execution or payment

Maintain complete and accurate contract files, approval records, signed agreements, amendments, notices and key correspondence in the designated ERP system

Requirements

Degree in a relevant discipline

5–8 years of experience in commodity, contract administration, or trade operations.

Knowledge of Incoterms, shipping documentation, shipping terms and trade settlement processes.

Experience using ERP systems is a must.

Proficient in Microsoft Excel and other MS Office applications.

Strong attention to detail, communication, and organizational skills.

Experience working with colleagues across different cultures and time zones.

Experience collaborating with cross-functional teams

Proficiency in Mandarin Chinese is an advantage

knowledge of UCP 600 and LC documentation. Familiarity with ISBP, URC522, URDG 758 and ISP98 is desirable