Office Manager (Petrochemical)

Office Manager

Position Summary

The Office Manager will be the primary administrative support for the Singapore office and play a key role in establishing and maintaining efficient office operations during the company's start-up phase.

Key Responsibilities

Admin

Set up and manage the daily operations of the Singapore office.

Coordinate office facilities, equipment, supplies, and vendor management.

Liaise with landlords, service providers, government agencies, and external vendors.

Manage office procurement, inventories, and administrative budgets where applicable.

Develop and maintain office policies, procedures, and administrative records.

Organize company meetings, events, and internal activities.

Human Resources Administration

Manage the full employee administration lifecycle, including onboarding, confirmation, employee records, and offboarding.

Coordinate Employment Pass (EP), S Pass, Dependant's Pass, and other work pass applications, renewals, and cancellations.

Maintain personnel files and ensure proper HR documentation.

Administer employee leave records and attendance tracking.

Coordinate training registrations, maintain training records, and support employee development initiatives.

Process monthly payroll, ensuring accurate and timely salary payments, statutory contributions, and payroll records.

Provide day-to-day HR administrative support to employees and management.

Executive & Administrative Support

Coordinate business travel arrangements, including flight bookings, hotel accommodations, transportation, and travel itineraries.

Provide administrative support to senior management as required.

Prepare correspondence, reports, meeting minutes, and presentation materials.

Assist in scheduling meetings and coordinating calendars when required.

Support visitors and overseas colleagues during business trips to Singapore.

Work closely with headquarters and project teams to ensure smooth communication and operational coordination.

Assist with ad hoc projects and administrative tasks as assigned.

Job Requirements

Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.

Minimum 3-5 years of experience in office administration, HR administration, or office management within the EPC (Engineering, Procurement and Construction) sector.

Experience supporting a newly established office or SME environment is highly preferred.

Familiar with Singapore Employment Act, MOM work pass processes, CPF, and general HR administration.

Strong organizational and multitasking skills with the ability to work independently.

Proactive, resourceful, and able to establish processes in a start-up environment.

Good interpersonal and communication skills.

Proficient in Microsoft Office applications.

Good command of both English and Mandarin (written and spoken) to liaise with Chinese-speaking colleagues and headquarters.