Senior Talent Administrator & Coordinator

Company Description

Are you ready to accelerate your career? Join Cielo as a Senior Talent Administrator & Coordinator! A career at Cielo will give you the opportunity to work with the industry’s smartest people and to take ownership of your success!

Cielo is a brand that reflects our big idea – that talent is rising – and with it our opportunity to rise above. We create careers for ambitious people by moving beyond traditional assumptions of what it means to work in talent acquisition.

Cielo is the world's leading Talent Acquisition Partner. We deliver a better talent experience for everyone through Talent Acquisition, Search, Consulting, and Digital Accelerators™. With our fresh approach – we design and build comprehensive, proven solutions inspired by technology to find and keep the unique talent that elevates our clients above the competition.

Job Description

The Senior Talent Administrator & Coordinator is responsible for providing senior level administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a wide variety of logistical and recruitment activities to service a particular client program or teams.

Work Location: Cambridge, MA

Work Setup: Onsite

Work Hours: Monday to Friday standard days

Duties and Responsibilities:

Assist with recruitment and interview process

Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements

Develop interview schedules to ensure qualified candidates are evaluated

Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)

Timely review of applicants who have applied via the ATS

Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers

Execute the offer process, including creating & routing offer letter and presenting offer to candidate

Coordinate candidate background, medical and reference checking processes

Arrange travel, transportation and accommodation for candidates

Coordinate aspects of the on-boarding and off-boarding processes

Edit and post positions to the ATS accurately and within the specified timeframes

Administratively manage posting of roles to candidate generation channels

Provide metric and pipeline reporting

Lead independent discussions with candidates and Hiring Managers as needed

Assist with the administration, optimization and use of the ATS

Provide best practices and process improvements throughout the talent acquisition cycle

Document process changes, such as process maps, team structure charts, detailed procedures, etc

Identify and remediate workflow & system issues

Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence

Act as a subject matter expert. Provide training and coaching to less experienced colleagues

Provide other administrative support to recruitment team as needed

The anticipated starting salary range for individuals in this position is $70,000 - $80,000 dependent upon experience, geography, and industry knowledge. This position is eligible for an annual bonus based on the achievement of defined goals and benefits including:

Various medical plans based on coverage needed including medical, dental and vision.

STD, LTD, and HSA

Holiday pay

Flex Paid Time Off (PTO) model.

401K with a match of 50% up to the first 4%

Volunteer Time Off (VTO)

Qualifications

Position Requirements

Education:

High school diploma or equivalent required

Completed Cielo TalentCloud ACE certification preferred

Experience:

Previous experience in a TAC role. Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred

Skillset: Administrative experience working in TA or HR required, Interview scheduling experience, Executive presence/Client facing experience

Exposure:

Strong recruitment administration skill-set / competencies.

Knowledge of commonly-used concepts, practices, and procedures within talent acquisition

Fluent in English

Strong communication skills, verbal and written

Demonstrated proficiency with the Microsoft Office suite, including Outlook

Experience working with a mainstream ATS

Ability to prioritize and organize own work

Provide ability to provide a high level of customer service to colleagues and clients

Additional Information