Legal Administrative Assistant

A well-established corporation is seeking a contract-to-hire Legal Administrative Assistant to support its Legal Department, assisting with managing daily workflows, communications, document preparation, and department operations.

This role works closely with legal professionals and cross-functional teams, along with the opportunity to report directly to the General Counsel. It requires strong organizational skills, professionalism, and the ability to handle sensitive and confidential information.

Key Responsibilities

Review, organize, prioritize, and route incoming communications through department workflow systems and shared inboxes.

Assist with tracking legal matters, coordinating follow-up activities, and ensuring timely handling of requests.

Prepare, review, process, and electronically file routine legal documents, correspondence, and agreements for attorney review.

Coordinate calendars, meetings, travel arrangements, and other administrative activities for legal team members.

Manage daily administrative duties including scanning, filing, mailing, document organization, and records maintenance.

Maintain electronic filing systems, databases, and departmental records.

Assist with expense reporting, event coordination, office supply management, and other operational support tasks.

Handle confidential and sensitive information with discretion and professionalism.

Qualifications

3+ years of administrative experience, preferably within a legal department, law firm, or professional services environment.

Strong preference for candidates with experience supporting corporate legal departments.

Experience supporting multiple stakeholders and managing competing priorities.

Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Ability to work 4 days on-site in Pleasanton, 1 day remote