Administrative Manager

To manage the administrative, compliance, licensing, facilities, and vendor coordination functions across all YBFC brands, ensuring smooth non-culinary operations so Area Managers and outlet teams can focus on service and sales.

Key Responsibilities

1. Licensing & Compliance

Track and renew all statutory licenses (FSSAI, Health, Excise/Liquor, Fire, Shop & Establishment, Trade License) across all outlets

Maintain a master license expiry tracker with advance renewal alerts

Coordinate with legal counsel and government liaisons for inspections, notices, and regulatory correspondence

2. Facilities & Maintenance Coordination

Liaise with the maintenance team to ensure timely resolution of outlet issues

Oversee AMC contracts (AC, refrigeration, fire safety, pest control, water purifiers, etc.)

Coordinate landlord/mall management communication (NOCs, water/power restoration, structural issues)

3. Vendor & Contract Administration

Manage vendor empanelment, contracts, and renewals (security, housekeeping, POS/software, printing, uniforms)

Review contracts for red flags (lock-in periods, exclusivity clauses, data ownership) before renewal or signing

4. Documentation & Records

Maintain a central repository of all outlet documents (lease/leave & license agreements, licenses, insurance policies)

Support HR with documentation for biometric attendance, employee records, and policy circulars

5. Utility & Bill Management

Oversee the utility bill authorization workflow (Area Manager approval before Accounts processes payment)

Track electricity, water, and other utility costs across outlets for anomalies

6. New Outlet Support

Assist with administrative setup for new outlets - license applications, utility connections, NOC documentation, vendor onboarding

7. Coordination & Reporting

Act as a single point of contact between outlets, Area Managers, and head office for administrative matters

Prepare periodic status reports (licenses due, maintenance pending, vendor contracts expiring) for management review

Requirements

Graduate (any stream); MBA/PG in Administration preferred

5–8 years in administration, preferably in retail/QSR/hospitality with multi-location experience

Strong knowledge of FSSAI, Excise, and municipal licensing processes

Proficient in MS Excel/Google Sheets for tracking; comfortable with basic reporting tools

Excellent coordination and follow-up skills; ability to manage multiple outlets remotely

Key Skills

Organized, detail-oriented, deadline-driven

Strong vendor negotiation ability

Comfortable liaising with government offices and landlords

Problem-solver who can work independently across a decentralized outlet network

Pay: ₹50,000.00 - ₹55,000.00 per month

Work Location: In person