Executive Assistant I

Job Description:

The Executive Assistant II provides administrative and operational support to multiple leaders, ensuring smooth day-to-day operations and helping maximize leadership effectiveness. This role manages calendars, travel arrangements, expenses, meetings, and administrative processes while serving as a key point of coordination between internal teams, external vendors, and business partners.

The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities with a strong sense of urgency in a fast-paced environment.

Key Activities

Provide administrative support to four leaders, including Directors within the Customer Transformation organization and a Finance leader.

Manage calendars, schedule meetings, and coordinate competing priorities.

Coordinate domestic and international travel

Prepare and submit expense reports and support travel-related administration.

Assist with purchase orders (POs), invoice tracking, and payment coordination.

Coordinate executive meetings, agendas, and logistics.

Support executive visits, ensuring compliance with security and visitor management requirements.

Coordinate catering and external vendors for meetings and events.

Build and maintain effective relationships with internal and external stakeholders.

Anticipate business needs, proactively solve administrative challenges, and ensure timely execution of activities.

Required Qualifications

Some experience in executive support, administrative coordination, operations support, project coordination, office management, or other transferable business support roles.

Experience managing schedules, meetings, travel arrangements, or administrative processes in a corporate environment.

Strong organizational skills with the ability to prioritize multiple tasks and deadlines simultaneously.

Demonstrated sense of urgency, accountability, and attention to detail.

Ability to work independently and exercise sound judgment when handling sensitive or confidential information.

Strong interpersonal and communication skills.

Advanced English proficiency (written and verbal)

Proficiency with Microsoft Office applications, including Outlook, Teams, Excel, Word, and PowerPoint.

Preferred Qualifications

Experience supporting multiple leaders or stakeholders simultaneously.

Experience coordinating international travel and expenses.

Familiarity with PO, invoicing, or payment-related processes.

Ability to anticipate needs, identify solutions, and improve administrative efficiency.

(External) English Qualifications:

What's in it for me?

Direct exposure to senior leadership and strategic decision-making

Career growth opportunities with access to professional development resources

Collaborative culture that recognizes and values your impact

Meaningful work where your organizational skills make a real difference

Local Benefits (English):

Rewards designed for you

Our Total Rewards is our way of saying: We see you and we value you. It’s more than just pay and benefits - it’s a meaningful investment in you. It is designed to help you perform, grow, feel safe, and elevate your potential. The package helps you care for yourself and your family, plan your future, grow your skills and career, collaborate in an inclusive workplace, and contribute to your community. At Schneider Electric, we’re here for what matters most to you. Discover more at our Career Page.

Country-specific programs and initiatives may be available.

(External) English Company Boiler Plate:

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

Become an IMPACT Maker with Schneider Electric – apply today!

€40 billion global revenue

+9% organic growth

150 000+ employees in 100+ countries

You must submit an online application to be considered for any position with us. This position will be posted until filled.

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter here