HR Manager

Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Human resources

Location: Melbourne - Southern suburbs

Reference: 1535353

Selection Criteria

SC1: Demonstrated experience in human resources administration.

Demonstrated ability to coordinate and administer human resource processes, including recruitment, onboarding, employment contracts, position management, payroll-related administration, staff records and compliance with Department of Education policies and procedures.

SC2: Demonstrated organisational and administrative skills.

Highly developed organisational skills with the ability to manage multiple priorities, meet deadlines, maintain accurate records and exercise attention to detail while working in a fast-paced environment.

SC3: Demonstrated knowledge of confidentiality, compliance and HR systems.

Demonstrated understanding of the importance of confidentiality, privacy and professional integrity when managing employee information. Experience using HR and payroll systems, such as EduPay, Recruitment Online, CASES21 or similar systems, is highly desirable.

SC4: Demonstrated ability to work collaboratively and use initiative.

Demonstrated capacity to work both independently and as part of a team, exercise sound judgement, identify solutions to administrative issues and contribute to continuous improvement of HR processes and school operations.

Role

The Human Resources Officer provides comprehensive human resource and administrative support to the school, ensuring the effective delivery of recruitment, onboarding, employment administration and workforce management processes. The role supports school leadership by coordinating a range of HR functions in accordance with Department of Education policies, procedures and industrial agreements.

The position is responsible for managing recruitment and selection processes, employment contracts, staff appointments, payroll-related administration, employee records and compliance requirements. The Human Resources Officer works closely with the Principal, Business Manager, leadership team, Schools People Services and Department of Education stakeholders to ensure timely and accurate HR service delivery.

Working collaboratively with teaching staff, education support staff and external stakeholders, the Human Resources Officer contributes to the efficient operation of the school by maintaining accurate records, providing high-quality customer service, safeguarding confidentiality, and supporting a positive workplace culture. The role requires strong organisational skills, attention to detail, initiative and the ability to manage competing priorities in a dynamic school environment.

Responsibilities

The Human Resources Officer will be responsible for:

Providing administrative support for recruitment and selection processes, including preparing vacancy documentation, scheduling interviews and maintaining recruitment records.

Assisting with the preparation of employment contracts, letters of appointment and other employment-related documentation.

Processing employment changes, contract extensions, leave documentation and staff appointments through Department of Education systems, including EduPay and Recruitment Online.

Maintaining accurate and confidential employee records and personnel files in accordance with Department policies and privacy requirements.

Assisting with onboarding and induction processes for new employees, ensuring required documentation and compliance checks are completed.

Monitoring employment compliance requirements, including Working with Children Checks, VIT registration, mandatory training and fixed-term contract expiry dates.

Responding to routine HR enquiries from staff and directing more complex matters to the Principal, Business Manager or Schools People Services as appropriate.

Assisting with payroll administration by preparing and processing employment-related documentation in a timely and accurate manner.

Preparing routine correspondence, reports and HR documentation as required.

Liaising professionally with staff, applicants, Schools People Services and other Department stakeholders to support effective HR service delivery.

Providing general administrative support to the Business Manager and leadership team.

Maintaining a high level of confidentiality and professionalism when handling sensitive employee information.

Undertaking other duties consistent with the responsibilities and classification of an Education Support Level 1 Range 3 position, as directed by the Principal or Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Location Profile

John Henry Primary School is a vibrant and inclusive government school committed to providing a safe, supportive and engaging learning environment where every student is encouraged to achieve their personal best. The schoolwork's in partnership with students, families and the wider community to promote excellence in learning, wellbeing and personal growth.

The school offers a broad curriculum supported by a dedicated team of teaching and education support staff who are committed to fostering high expectations, respect and inclusion. Student wellbeing is a key priority, with a range of programs and supports that promote engagement, resilience and positive relationships.

Our administration team plays a vital role in the successful operation of the school by delivering high-quality customer service, administrative support and operational assistance. Staff work collaboratively to support school improvement priorities and ensure efficient service delivery across all areas of the school.

The successful applicant will join a professional and supportive team committed to continuous improvement and providing exceptional service to students, families and staff.

Applications close Tuesday 4 August 2026 at 11.59pm

Posted

22 July 2026