Business Systems Analyst

Date Posted: 07/21/2026

Req ID: 49513

Faculty/Division: Capital Projects

Department: Prop Mgmt Design&Constr-09

Campus: St. George (Downtown Toronto)

Position Number: 00059496

Existing Vacancy: No

Description:

About us:

University Planning, Design and Construction provides the University with support through the services of: University Planning and Project Management, Design and Engineering and Project Development. The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects.

Your opportunity:

Reporting to the Executive Director,Capital Projects, the Business Systems Analyst is responsible for the implementation, configuration, governance, and continuous optimization of the organization’s Project Management Information System (PMIS).

This role acts as a key liaison between the Project Management Office (PMO), business stakeholders, and Information Technology (IT), ensuring the PMIS effectively supports project planning, cost control, reporting, governance while providing ongoing training and support to promote system adoption and best practices.

Your responsibilities will include:

Administer, configure, and maintain the PMIS platform to ensure optimal performance, security, and availability. Manage user accounts, access rights, roles, and security permissions in accordance with governance policies.

Translate business needs into system enhancement requests, and reporting solutions. Develop functional specifications for integrations with ERP, finance, HR, or other enterprise systems as required.

Partner with project managers, finance, and internal stakeholders to gather, document, and validate business requirements related to PMIS functionality, reporting, and workflows.

Establish and enforce data standards, naming conventions, coding structures, and governance controls within the PMIS. Monitor data integrity, completeness, and consistency across projects.

Provide day-to-day system support and guidance to PMIS users across departments.Maintain and deliver training materials, user documentation, and best practice guides. Develop new training material as required.

Analyze stakeholder reporting requirements and design dashboards, KPIs, and performance metrics to support operationaland executive decision-making. Develop and maintain standard and customized reports related to schedule performance, cost control, earned value, forecasting, and risk.

Collaborate with users to align system configuration with evolving project management methodologies and organizational standards.

Analyze existing project management workflows and recommend system-enabled process improvements. Collaborate with users to align system configuration with evolving project management methodologies and organizational standards.

Essential Qualifications:

Bachelor's Degree in Information Technology, Computer Science, Business Administration, Project Management, Engineering, or a related field or acceptable combination of equivalent experience.

Minimum of four (4) years experience administering or supporting a PMIS or enterprise project management platform.

Understanding of construction, engineering, infrastructure, or capital project environments, including experience working with capital project delivery.

Experience supporting ERP/financial system integrations (e.g., SAP, Oracle).

Experience with reporting and analytics tools (e.g., Power BI, Tableau).

Proficiency in one or more PMIS platforms (e.g., Oracle Primavera P6, MS Project Online/Server, Kahua, e-Builder or similar).

Strong understanding of project management principles: WBS, scheduling, cost control, procurement, risk management, contract administration and resource planning.

Strong analytical and problem-solving skills with the ability to translate business requirements into technical system solutions.

Excellent stakeholder engagement and facilitation skills.

Strong communication skills with the ability to explain technical concepts to non-technical audiences.

High attention to detail, commitment to data accuracy and ability to manage multiple priorities in a fast-paced environment.

Assets (Nonessential):

Experience supporting reporting, analytics, or business intelligence initiatives

To be successful in this role you will be:

Articulate

Meticulous

Organized

Proactive

Problem solver

Team player

Closing Date: 08/07/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 12 - $81,312. with an annual step progression to a maximum of $103,986. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Information Technology (IT)

Recruiter: Sabrina Gava

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Job Segment: Project Manager, Systems Analyst, ERP, Construction Engineer, Risk Management, Technology, Engineering, Finance